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  1. #1
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    Compacting (Outlook 2000 SP-3)

    Has any of the recent MS updates, security patches, etc. cause Outlook 2000 to not compact as well as it did in the past? I used to be able to clean up messages and compact the Mailbox.pst from approximately 26,000 KB to approximately 11,000 KB. Recently I am only able to compress it to approximately 22,000 KB. This is using the same cleaning procedures I have always done.

    There are not more files being kept inside Outlook itself, I delete the Sent messages, delete messages in the Inbox to approximately 25, I empty all the personal folders, and then I delete the messages in the Delete folder. Then I compact the Personal folders but only achieve the reduction I mentioned above.

    Last night I started with a mailbox.pst at 25,653 KB, removed 368 total messages, and after compacting only reduced the mailbox.pst to 21,593 KB. Any ideas?
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    If you use calendar, contacts, notes, and tasks, and don't clean out old appointments, useless contacts, redundant notes, and completed tasks, they will accumulate, gradually increasing the compacted size. I assume you're clearing out your sent items and, as the last step, your deleted items. The compacted size would also be affected by any attachments in your current crop of emails.
    <font face="Comic Sans MS" color="blue">TimOz</font>
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    Re: Compacting (Outlook 2000 SP-3)

    Perhaps you have a large file attached to one of the messages?
    -John ... I float in liquid gardens
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    Re: Compacting (Outlook 2000 SP-3)

    TimOz,

    I assume you're clearing out your sent items and, as the last step, your deleted items. Yes I am doing this. My contacts and calendar items haven't significantly in years. I also don't use notes or the journal.

    My current crop of email is only 23 and there are no attachments with any of them. That is why I can't figure out why I no longer get the larger reduction when I do use the compact feature.

    I did repair Outlook in addition to I.E. 6.0 and XPP itself recently. Maybe that was the start of this problem. I'm not at all certain.

    Thanks.
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    JohnBf,

    My current number of emails is only 23 and there are no attachments with any of them. That is reason I can't figure out why I no longer get the larger reduction when I do use the compact feature.

    Thanks.
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    (Make a copy of your PST first for backup purposes.) If you have never archived your calendar, that can make a big difference. I only keep the last quarters (and all future) appointments, everything prior is archived. And I know this will sound like 'virtual voodoo' <img src=/S/grin.gif border=0 alt=grin width=15 height=15> but try archiving most of the messages, compressing the PST, and then reimporting the archived messages. It used to work for me, until my pst got to about 1.3 Gb, and now nothing seems to makes difference.
    -John ... I float in liquid gardens
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    Re: Compacting (Outlook 2000 SP-3)

    John,

    I can surely try the suggestion for the calendar and see if that helps.

    If I archive the messages I'm not familiar with how to go about compressing the archived pst file? Actually I only have 44 messages in the "Sent" folder and 23 messages in the "Inbox." That doesn't seem like enough to worry about compressing, does it? That's part of the reason I wondered why I couldn't get more compression than I did.

    Thanks.
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    John,

    Archiving the calendar made the pst file even bigger. It grew to 22,873 KB from the previous size of almost 22,000 KB. I think there is something wrong with the way things are being compacted anymore.

    Thanks.
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    There is no need to compress the archive. Just archive most of the messages, compress the remaining PST, and then reimport the messages from the archive.

    On the issue of your calendar, that's a puzzle. Open your calendar, go into Views, Active Appointments, click on the Start Date heading bar and sort by earliest (arrow points up), to see that the old items are no longer there.
    -John ... I float in liquid gardens
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    Re: Compacting (Outlook 2000 SP-3)

    John,

    The first start date sorting as you said shows May 26, 2003, which is today and the last one being Dec. 31, 2007. There are a lot of other earlier dates that were set with reoccurrences. For instance an anniversary I entered with an annual reoccurrence shows I entered it on the anniversary date in the year 2000. I see no old items that don
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> hlewton

    I am using Outlook 2003, and I have just compacted the .PST file with the following results:

    Before compacting:
    Size 1.8 GB 1,942,245,376 Bytes.
    Number of messages 37,761

    After compacting, which includes removing any old attachments and archiving them:
    Size 449 MB 471,355,392.
    Number of messages: 9869

    Now that is pretty good compacting I say...

    Wassim
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    Re: Compacting (Outlook 2000 SP-3)

    > After compacting, which includes removing any old attachments and archiving them...

    Was removing attachments and archving them something you did (manually or using VBA) or something Outlook did for you?

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    Re: Compacting (Outlook 2000 SP-3)

    Wassim,

    Now that is pretty good compacting I say...
    You can say that again. Sounds real good.
    H Lewton

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    Re: Compacting (Outlook 2000 SP-3)

    Jefferson

    The attachments were taken through a regirous VBA code that looks at the attachment file extension, and decides who gets it. It saves the attachment to the user's folder and deletes it from the message.

    If the extension is unknown, and this is happening about 25% of the time, I get the file and then I need to figure out what it is. These are images, so I need to figure out who had the previous image and send it to them.

    Wassim
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