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  1. #1
    3 Star Lounger rcbjr2's Avatar
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    Missing Sections in Cross References (Word 2000 SR-3)

    I have a contract from another atty. Styles are used for each numbered paragraph, from Level 1 to Level 3. Cross-references are also used, from Level 1 to Level 3. I added new paragraphs after Level 2 and indented them to Level 3, but these new paragraphs do not show up in the cross-references dialog to be used to create a cross-reference, but the other Level 3 styled paragraphs do (i.e., the ones put in by the original author). Why would this be? Is there some switch to turn off the display of a paragraph in the cross-references dialog that I don't know about? I just can't get these new paragraphs to display. By the way, I just checked, and these paragraphs don't display if I promote them to Level 2 either. What gives? Any ideas?

    Thx.

    -Rich Belthoff

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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Hi Rich,

    The paragraphs you added need to use either a Heading or List Number style in order for them to appear by default in the cross-reference dialog.

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    3 Star Lounger rcbjr2's Avatar
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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    They do. They use the same styles, with outline numbering set, that the other styles of the same level do that were added by the original author. I added some Level 2 style paragraphs at the end of the document, but I copied those and overwrote them instead of applying the styles directly, so maybe I need to do the same thing with the Level 3 styles I added. I'll try this.

    Thx.

    -Rich Belthoff

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    3 Star Lounger rcbjr2's Avatar
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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    This is really strange. At the end of the Lease, I added some clauses, and these new numbered paragraphs show up in the cross-references dialog. As I wrote in my other email, I copied these rather than just hitting enter to create a new numbered paragraph. However, if I copy new paragraphs into earlier numbered paragraphs (e.g., 2, 4, 5 etc.), the new paragraphs still don't show up in the cross-ref dialog. And to make it even stranger, if I promote or demote sections 2, 3, 4, 5, or 2.1, or 4.1, or whatever, the display DOESN'T change in the cross-ref dialog!! How can this be? It displays the default numbering before I make changes, but my changes don't seem to affect the display? All these paragraphs use the outline numbered styles to display numbers.

    Thx.

    -Rich Belthoff

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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    I'm wondering if you have different list templates attached to the "same" list. It depends how your styles were created. Could you make a copy of your document, make some random changes so it's unrecognizable (for privacy purposes) & upload it to the Lounge. If it's over 100K, you'll have to zip it or cut & paste a portion of it in a new document, assuming it still shows the problem.
    Cheers,

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    3 Star Lounger rcbjr2's Avatar
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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    I have Payne Consulting's Scramble Assistant, so I was able to scramble it. Here it is in a .ZIP file. The problem is the the subparagraphs after
    Attached Files Attached Files

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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Hi Rich:
    Unfortunately, your Scrambler did too good a job. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> It deleted all the bookmarks, hidden or not, & changed all the field codes. As a result, there is nothing to check out. Try again, but this time just use Find/Replace to substitute a bunch of random letters & make sure that Show/Hide is off (so no hidden text shows) & that field codes are not showing. You can run F/R several times & even substitute numbers for letters. Just make sure that the field codes & REF fields still exist.

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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Hi Rich,

    I looked at the document you attached in the post. There are no styles that use "Heading 1", "Heading 2", or "List Number". Also, I looked at the document's compatibility and it reflects "Custom". What you are attempting to do with the document should work in theory, but I'm wondering what the orgin of the document is and if perhaps it might work better if you used Word's built-in styles. If this was my document I would paste it as unformatted text into a new Word (whatever version you have) document and reformat it with Word's build in styles - "Heading 1-9". I know it is very popular for people to create their own styles, but why fight Microsoft and bloat the document with new styles? All of Word's built in functions (cross-referencing, TOC generation, etc.) look by default for built in styles. I've built hundreds of templates and very rarely do I buld custom styles.

    Good luck,

    Kyle

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    3 Star Lounger rcbjr2's Avatar
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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Phil,

    Thanks for looking at that. Sorry I didn't reply sooner, but I got tied up at work. I didn't use the Scrambler this time, but just took some identifying information. I also had to delete the middle part of the lease, but the issue of 2.4(a) not showing up in the Cross-Ref dialog is still there, and it even displays some of the sections I deleted in the same dialog. If you get a chance to look at the file, I'd appreciate it. Thanks!! -Rich
    Attached Files Attached Files

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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Rich

    The cross-references is displaying the TOC entries (which are set to be automatically numbered) at the top of the cross-ref dialog. If you scroll down far enough then you will discover that 2.4 and all its subservient numbered paragraphs are in fact there.

    The downside is that the cross references you have already created which link to the TOC entries will probably be "Error not found" when the TOC is updated. You need to remove the automatic numbering from the TOC to remove the temptation of adding the cross-refs to the TOC entry rather than the original location.

    There is a method of creating run-in headings in Word but it's not very pretty.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Hi Rich:
    I've been tied up today, but I took a look at your document. However, I see Andrew has already given you the answer & I come up with the same thing that he does.
    Cheers,

  12. #12
    3 Star Lounger rcbjr2's Avatar
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    Re: Missing Sections in Cross References (Word 2000 SR-3)

    Ah, you and Andrew are good. I never even thought of that. I didn't create the doc, but thought that creating the TOC that way was a neat idea because it avoids hard-coding the numbers in the TC field.

    Thanks for the help!!

    -Rich

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