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  1. #1
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    How to change default formats in HTML mail? (2000/XP/2003)

    Hi all, though I've been reading Woody's mails for a long time, this is the first time I've come to the lounge so I apologise if this question has been asked before.

    I find myself using HTML formatted emails more and more for internal mail rather than having to attach a WP file, especially for simple formats.

    However, the way Outlook handles the default formats is pretty lousy and I would like to be able to override the defaults - preferably using a cascading style sheet - but by any other method at all if it's possible. I'm not afraid to get my hands dirty as I've been programming in office suites for far too many years.

    I know that this should be possible as I use a web based editor utility on my web site that uses what should be the same IE based technology and I can certainly override the CSS there but I cannot find any suitable CSS file as such on my system & there doesn't seem to be anything else I can find to do the job even using Outlook 2003 beta.

    Can anyone help please?

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    It's virtually impossible to edit a message that you create from Outlook's default stationery or from Word's Send

  3. #3
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    OK, I was afraid of that - I will try the stationary trick, thanks for that.

    I've always been so dead set against stationary that I'd forgotten that there MIGHT be a legitimate use for it!

  4. #4
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    Uuugghhh - as I feared, this is not so nice when you have your defaults set to plain text as you do not then get the choice of a default stationary when switching to HTML, you just get whatever rubbish MS have specified as defaults (taken from IE).

    Also under Outlook 2003, I eventually found the "new message using" menu under "Actions" rather than "File" as one might expect!

    Still, I am a little better off than before, thanks again.

  5. #5
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    I do not use HTML or stationary, but on my Outlook 2003 there is a "File, New---> and then Mail Message".

    Also to change the default to HTML with stationary got to Tools, Options", "Mail Format" tab, on the "Compoasein... line" select HTML Now you can select any of the items in the Stationary and Fonts area including Stationary picker, and create your default stationary.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  6. #6
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    Thanks Dave,

    The File/New menu only gives the option to create a new mail using the default settings. In the past I have always had OL set to plain text mail (as this is generally best for the majority of users) so this option was of no use. However, I have now moved most of my personal/Internet mail to a different mail client, OL is reserved for work and most people I deal with professionally can now handle HTML email. So now I have the default set to HTML with my template as default.

    The use of a very simple template with embeded styles is a great answer for new emails though it does not help at all for replies to other peoples email. This remains one of the very poor areas of OL in my opinion and this is a shame as it should be extremely easy to fix.

  7. #7
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    Incidentally, in case anyone is interested, here is the template I now use:

    <html><head>
    <style>
    BODY { font-family: verdana, arial, sans-serif; font-size: 10pt; }
    H1 { font-size: 18pt; }
    H2 { font-size: 14pt; }
    H3 { font-size: 12pt; }
    H4 { font-size: 10pt; }
    H5 { font-size: 10pt; font-weight: normal; font-style: italic;}
    P, DIV {margin-top: 0.8em; margin-bottom: 0.8em;}
    UL {margin-top: 0.8em; margin-bottom: 0.5em;}
    LI {margin-top: 0.1em; margin-bottom: 0.1em;}
    TABLE, TBODY, TR, TH, TD { font-size: 10pt; }
    .sigborder { border: 1px solid black; padding: 10px; }
    </style>
    </head><body></body></html>

    This makes the heading levels a more reasonable size and reduces the white space around DIVs, Paras and lists.

    My HTML signature is:

    <div class="sigborder">
    Julian Knight, Senior Consultant

    Blah, some description of me, blah
    </div>

    This gives a very nice stylish (well I think so anyway) box around my signature.

    Hope this is of use.

  8. #8
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    Re: How to change default formats in HTML mail? (2000/XP/2003)

    Remember that the replies are based on the receiving message.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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