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  1. #1
    New Lounger
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    Equivalent to OE 'Do not download it from server' (Outlook 2002 )

    Hi there,

    I was wondering if there is a way to create a rule in Outlook 2002 and/or 2000
    with an action equivalent to Outlook Express' "Do not download it from
    server"? Our ISP here at work works in a way that all messages sent to
    different users land in the same mailbox. There is a main username
    for the account with 5 or 6 different email addresses configured to use that
    account. We presently use OE to filter those messages and each user has a
    rule set so that any message that doesn't contain his specific address
    (user1@example.com for example) is not downloaded from the server at all.
    Neither Outlook 2000 nor 2002 have an equivalent action and I would like to
    use Outlook 2000 here at work and Outlook 2002 at home where I have the same
    ISP that works the same way.

    Is there an existing addin or a any way at all to program this functionality into Outlook2000/2002 I have
    searched everywhere I could think of for this and came up with nothing so
    far so I would very much appreciate any help anyone could give me regarding
    this.

    Thank you very much in advance!

    St

  2. #2
    Platinum Lounger
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    Re: Equivalent to OE 'Do not download it from serv

    I once worked in an environment which used Outlook 2000 in a similar configuration to what you are describing. The way in which it functioned was that the option to check messages on individual users' accounts was disabled and a nominated person received all the emails - forwarding all items that didn't apply to that individual.
    This was not a particularly satisfactory environment to work in, and I doubt that it fully responds to your needs.
    For the record, I have two ISPs. Both of them offer additional addresses. One of them works in the way that yours does. The other treats each individual address entirely on its own. You and your colleagues may wish to switch to a different ISP which offers the same features as my "other" ISP.
    HTH
    Gre

  3. #3
    Star Lounger
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    Re: Equivalent to OE 'Do not download it from server' (Outlook 2002 )

    Easy if the ISP is using Exchange (Exchange has a feature called Remote Mail, which Outlook can use to do exactly what you want.) If they are using some other mail system, there is no simple way to acheive this with Outlook 2002.

    The closest you can come - AFAIK - it to:
    - configure the send and receive group to download headers only (this leaves all the messages on the server - so far, so good)
    - use a rule to put all incoming messages addressed to you (TO or CC) into a category. (this si so yu can select them all quickly, without worrying about the order of the receipients etc)

    Now, when you have downloaded the headers,
    - sort by category and select all items in your category
    - click "Mark to Download". Click "Process Marked Headers"
    This will download your mail, which will then no longer be on the server.
    (Put these commands on the toolbar to make them easy to get to. They are hidden away by default.)

    Downsides:
    - Mail addressed to two of you will be grabbed by the first person, and the other won't see it.
    - You will have extra headers in your inbox which are the other people's mail.

  4. #4
    New Lounger
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    Re: Equivalent to OE 'Do not download it from server' (Outlook 2002 )

    Thanks very much for your help guys. I think I'll implement Steve's solution until we switch to a new ISP which should be quite soon.

    Cheers!

    St

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