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  1. #1
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    Outlook Rules with and/or (xp)

    When you create a rule to check email messages with specific words in the subject, how can you create an "and" statement instead of an "or" statement?
    By default, if I were to select "woody's" and add to the word list and "portal", it would locate all messages containing woody's OR portal.
    And ideas how to get around this? The word's I want to use with AND are not necessarily together as in a phrase.
    Thanks!

  2. #2
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    Re: Outlook Rules with and/or (xp)

    Have a look at these add-ins listed on the Slipstick site. On Outlook, you will probably need something like ExLife to generate a rule of the level of sophistication that you seek.
    Gre

  3. #3
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    Re: Outlook Rules with and/or (xp)

    If you just want to identify the messages based on "and" you could use categories and automatic formatting to do so.

    Simplest (crudest) approach would have a rule for each word of your "and" condition and assign it to a category corresponding to the word. (Using your example, one rule would assign email with "woody's" to the "woody" category, and another rule would assign email with "portal" to the "portal" category.) The view would specify automatic formatting for messages satisfying the "and" condition. (Again, in your case, messages in both "woody" and "portal" categories could be formatted with 16pt bold red to highlight them.)

    Note that if you have more than a few rules in mind, this approach could get pretty complex. Also, if you want to process your email with the rules, then this is probably too limited.

    This is one of those frustrating aspects of Outlook, where it goes close, but not close enough, to being really effective - one set of conditions limits you to "or" while another foists "and" upon you. Choice would be luverly. <img src=/S/sigh.gif border=0 alt=sigh width=15 height=15>
    <font face="Comic Sans MS" color="blue">TimOz</font>
    <img src=/S/flags/Finland.gif border=0 alt=Finland width=30 height=18> <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18>

  4. #4
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    Re: Outlook Rules with and/or (xp)

    My problem is trying to cope with in excess of 300 spam e-mails a day. They are in the main addressed to a handful of e-mail prefixes @ my domain so I've created rules to deal with each. The problem is that while downloading it keeps unticking the offending rule while giving me the error message... "You do not have appropriate permission to perform this action" Any ideas?

  5. #5
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    Re: Outlook Rules with and/or (xp)

    Don't know the direct answer to your question, but if you're out to deal with spam there are better ways than the rules. Have a look at these threads for a start:
    <!post=Bayesian Spam Filter,257808 >Bayesian Spam Filter<!/post> ,
    <!post=SPAM (Not the meat...),222826 >SPAM (Not the meat...)<!/post> , and
    <!post=Mailwasher 2.0,189157 >Mailwasher 2.0<!/post>
    <font face="Comic Sans MS" color="blue">TimOz</font>
    <img src=/S/flags/Finland.gif border=0 alt=Finland width=30 height=18> <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18>

  6. #6
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    Re: Outlook Rules with and/or (xp)

    Many thanks, TimOz. I read the Bayesian data carefully and have downloaded Junk-Out, which is based on the Bayesian principle, for evaluation. At first glance it appears to work well and if this keeps for a seven day period, I'll register for the Pro version and sleep a lot easier at night.

  7. #7
    Uranium Lounger CWBillow's Avatar
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    Re: Outlook Rules with and/or (xp)

    Tim:

    I certainly agree that there should be a better way to deal with spam than to use rules... but by so doing, I also am able to categorize, color-code categories, and flag/sort items of note at the same time...

    But if there is an easier, faster, and/or more efficient way to accomplish these things, I'd sure like to know...

    Regards,
    Chuck Billow
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

  8. #8
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    Re: Outlook Rules with and/or (xp)

    I didn't mean to suggest that rules shouldn't be used at all. Just that they're far from ideal for trying to deal with spam.

    Despite the limitations, I also use rules extensively to categorise, flag, etc incoming email. But I don't even try to catch spam with them.

    For spam, I have installed SpamBayes (see 1st of 3 links above). After the initial "training", It now deals automatically with the vast majority of spam. The 2 or 3 that slip through I can handle manually.
    <font face="Comic Sans MS" color="blue">TimOz</font>
    <img src=/S/flags/Finland.gif border=0 alt=Finland width=30 height=18> <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18>

  9. #9
    Uranium Lounger CWBillow's Avatar
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    Re: Outlook Rules with and/or (xp)

    Tim:

    I never panic... suicide and/or murder by disk-drive is a faster solution.

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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