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  1. #1
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    Track changes by author (word97 sr2b)

    Our users would like to use by author for the track changes so they can distuinguish between which person made the track changes.
    we are all working with the same file, whats happening is when I do by author on my pc, the colours displayed are different ie the 1st author is displayed as blue, the 2nd author is displayed as green.etc
    however on other pcs when we do by author the colours displayed are different again ie the 1st author displays as red, the 2nd author as pink etc.

    Does Word rule & control the colours by author - can you set these colours anywhere? is this a local setting in Word?
    how does this work?

    many thanks Diana

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    Re: Track changes by author (word97 sr2b)

    Diana,

    Can't be much help with why the colors are showing differently on different machines, but I can tell you that Word has an internal engine to control the 'colors by author' scheme, and the settings therein are not accessible to the user, either interactively or via code.

    I always assumed these settings were document-specific so am unsure why they would appear differently on different machines.
    I do know that in some circumstances if a document is damaged and then recovered, the internal color by author scheme can get destroyed.

    Gary

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    Re: Track changes by author (word97 sr2b)

    Hi Diana:
    Is it the same document that appears with different author colors on different machines? Or are you talking about different documents? I think, but I'm not sure, that the colors "by author" depend on who creates the document & who revises 1st, 2nd, etc. i.e. I don't think you can assign the same color to the same author for all documents through the user interface. However, I would think that you could using VBA.
    Cheers,

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    Re: Track changes by author (word97 sr2b)

    hey Phil

    its exactly the same document.
    when i open up the document on my pc & change the track change settings to display different authors, the different authors are displayed using the different colours.
    however if other users open up the same doc file on their pcs, change the track changes to display different authors, the same authors will display different colours again eg.

    on my pc
    AA = author 1 = display in blue
    BB = author2 = display in green

    on anothers pc the sames authors display different colours ie
    AA = author 1 = display in red
    BB = author2 = display in pink

    You would assume (I know never assume) that the same authors would display in the same colours on different pcs. However not in this case.
    Diana <<shrug>>

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    Re: Track changes by author (word97 sr2b)

    Diana,

    (just grasping at straws here..) What happens if you just open the document on both PCs, without going to the track changes options and setting it to display by author? (i.e. do the odd changes happen only after you open the document and also set the display options?)

    Haven't worked with that feature in a while so am going by memory, but I thought that once a document was set up to display track changes by author, then that setting would stick with the document and would automatically be visible no matter which user subsequently opened the document (as long as they had track change markings set to show onscreen) - unless I'm misremembering(?)

    Footnote to Phil: you cannot control the colors assigned by author, using VBA, unfortunately....

    Gary

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    Re: Track changes by author (word97 sr2b)

    Hi Diana:
    Apparently, according to Microsoft:

    >>"This behavior is by design in Microsoft Word. Word does not assign a specific color to a user."

    See 195142
    <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

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    Re: Track changes by author (word97 sr2b)

    Microsoft's developer specifications for input devices describe a body heat sensor that Windows can use to capture your mental state through the keyboard or mouse. This is used to set the colors for tracked changes, like a mood ring. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Okay, I'm kidding, but I imagine the truth is no less bizarre!

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