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Thread: Word (2002)

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    Word (2002)

    Good afternoon,

    I think my question from a couple of days ago was too much.

    So, I've simplified my problem:
    Is it possible in Word 2002 to place three (or more) documents into one big document without having to loose the various sections, headings, pagenumbering, fonts etc.

    The masterdocument is a letter, and the other two documents are attachments which have to be placed behind the letter and have to be saved as one document without losing their colours, different headings, pagenumbering and so on...

    Many thanks in advance! <img src=/S/crazy.gif border=0 alt=crazy width=15 height=15>
    Daphne

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    Re: Word (2002)

    Hi Daphne

    Are you using Word's Masterdocument feature or do you simply want to append the contents of the other two documents to the end of the letter?

    hedgehog

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    Re: Word (2002)

    Daphne,

    By using section ends, you can have different parts of a document with their own page setting, headers and footers, numbering etc. But a document can contain only a single set of styles ("opmaakprofielen"), in particular there can only be one Normal style ("Standaard"), and one Heading 1 style ("Kop1") etc. So if you put three documents into one big document, you are going to lose custimizations to these styles.

    Perhaps one of the Word gurus will have a workaround <img src=/S/crossfingers.gif border=0 alt=crossfingers width=17 height=16>

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    Re: Word (2002)

    Hi Daphne:
    To follow up on Hans' suggestion. When you insert one document into another, Word has a set of rules for determining whether a style remains the same or takes on the style formatting in the destination document.
    1. If the style names are different, they keep their formatting.
    2. If direct formatting is used, the direct formatting is preserved.
    3. If the style names are the same & the style has not been used in the destination document, the source document styles are used.
    4. If the style names are the same & the style has been used in the destination document, the destination document styles are used.

    Heading styles 1-3 are always used. Therefore, you are under Rule 4 & your destination styles control.

    Here's what you can do. In subdocument 1:
    1. Select a paragraph in Heading 1 style.
    2. Place the cursor in the stylebox on the formatting toolbar.
    3. Type S1 before the word "Heading 1" & press Enter. You've just created a new style named S1Heading 1.
    4. Open the Find/Replace box by pressing Ctrl+H.
    5. Choose Use wildcards
    6. For Find: type an asterick & under Format/Styles, choose Heading 1
    7. For Replace, type an asterick & under Format/Styles, choose S1Heading.

    Repeat those steps for Heading 2 & 3, etc. using S1Heading 2, etc.

    In your second subdocument, you will need to do the same thing, except that you use S2Heading 1, etc. Essentially what you are doing is creating a new style for each of your heading styles in the subdocuments. Since they are unique, you will now fall under Rule 1.

    However, if you want the TOC to pick up all those unique styles, you will have to make that choice when you use the TOC wizard (Insert/Index & Tables/TOC). The reason that all this is so complex is that Word is designed so that styles in a given document are consistent. It does not anticipate that you will want different Heading 1's with different formatting.
    Hope this helps,

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