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  1. #1
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    Odd/Even Section Breaks (2002)

    How do I format the blank pages automatically inserted by Word if I set a section break for an odd or even page?

    I've looked all over but no joy. I can't believe this has never come up before, but either the answer is blindingly obvious or I'm not looking in the right place.

    Thanks for any help.

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Odd/Even Section Breaks (2002)

    You mean, page setup type formatting? I believe it will carry over from the previous section. If you click in the new section and check the relevant dialogs, they all should allow you to apply formatting only to that section.

    If you want to pre-design a section, you might be able to do that and save it as AutoText, but it's tricky because the formatting is saved in the section break after. A macro might be better (try recording it and see if it will play back the way you want).

    Oh, maybe you mean you want headers or footers that you can't access because the page doesn't exist. You have to create a blank page for that manually (insert a hard page break) before you can easily access those headers and footers.

    Am I even close here?

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    Re: Odd/Even Section Breaks (2002)

    You've hit the nail on the head in the 3rd para, I believe. I have found that manually creating page breaks just defers dealing with the problem.

    Ex: I insert a section break that starts the new section on an odd page. If the previous section ends on an odd page, then the blank even page is automatically inserted by Word. Perhaps I've not set up page formatting correctly, but when I view or print the document, these 'auto' pages contain none of the header or footer information from either section. If I could get that to happen, it wouldn't bother me to manually go through the document with a "THIS PAGE INTENTIONALLY LEFT BLANK." stamp.

    Low tech, admittedly, but as you say, it's as if the page doesn't exist. I had this problem back in the old days of Word (Windows 3.1), and it boggles my mind that it still seems to exist.

    Thanks for the help. At least it seems that I am not indeed missing the obvious...

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    Super Moderator jscher2000's Avatar
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    Re: Odd/Even Section Breaks (2002)

    <P ID="edit" class=small>(Edited by jscher2000 on 11-Jul-03 12:47. I am wrong.)</P>By default, headers and footers continue from the previous section. Maybe you'll only need to add those even page headers in the first section and that will take care of the rest of the document. Note: the headers and footers will continue to exist if you delete the hard page break; in other words, you only need to create that blank page temporarily. At least, that's the theory. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    Addendum: I think you do need to put in the page breaks if you want headers and footers on the "missing" even pages. I just tested it and found no other way. Maybe you would find other advice at microsoft.com or mvps.org, or sites dealing with using Word for the preparation of manuscripts.

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    Re: Odd/Even Section Breaks (2002)

    It's been a long time since I've had to deal with this particular oddness, but I well remember it.

    I think the problem is simply that the pages don't in fact exist, as far as Word is concerned, with respect to the individual section or document (when I was working with the situation, we were often printing a multi-chapter book from a document consisting of RD fields pointing to the individual chapter files). What Word is doing is not so much adding a page to the end of a given section/document as printing a blank "placeholder" sheet between the two.

    The only way I ever found to reliably include a page header on the intervening even page was to manually ensure that there was, in fact, an even page at the end of the chapter, usually by inserting an empty paragraph or paragraphs at the end of the section or document. Annoying, yes, but it worked....
    "What's loved, survives." (Diane Duane, Deep Wizardry)

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    Re: Odd/Even Section Breaks (2002)

    Hi Larry:
    You can automate the "This page left intentionally blank" with IF fields:
    1. Insert a field at the end of each chapter. The field is:

    { IF { =MOD( { PAGE },2) } = 0 "" "[Page Break]This page left intentionally blank."}

    or: { IF { =MOD( { PAGE },2) } = 0 "" "[Page Break]This page left intentionally blank."}

    where [Page Break] is inserted with Ctrl+<Enter>. This inserts a formula {=MOD(x,y)}. The formula gives the remainder when "x" is divided by "y". i.e. {=MOD(7,3)} would equal 1 (7 divided by 3 is 2 with a remainder of 1).

    2. Set the style for the chapter heading with a paragraph attribute of "page break before".
    3. Then either select all (Ctrl+A) & press F9 to update fields or print.

    In the latter case, make sure Tools/Options/Print is set for "Update fields". Also, when you update the fields or print, you must have field codes turned off. Otherwise, the fields themselves affect the pagination. This is more fully explained in an article by John McGhie's, MVP at: http://www.mvps.org/word/FAQs/TblsFldsFms/...vnPgEndSctn.htm
    Cheers,

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