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  1. #1
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    Numbered List (Word 2000 SR-1 / WXP)

    I have set up a style for numbered lists, but the default setting for numbering is "continue previous list". And darned if I can find out how to change the default to "Restart numbering." Any suggestions?

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    Re: Numbered List (Word 2000 SR-1 / WXP)

    Hi Chuck:
    Are you sure that you want to change the default? When you set up a style for numbering, you want the numbering to increase as you apply the level. That's generally the purpose of the style...just like the heading levels. What you could do is, while the cursor is in a level one paragraph, record a macro that changes the numbering to restart. Then just use the macro when you want the numbering to restart.

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    Re: Numbered List (Word 2000 SR-1 / WXP)

    Hi Phil,

    I don't think I was clear about this. I'm not addressing paragraph numbering in the sense of outline numbers. This is just a numbered list similar to a bulleted list. Like this:

    1. First Item
    2. Second item
    3. Etc.

    I am editing a friends document and I set up a numbered list style so I could simply highlight his list and have it set the numbers, font, size, etc. in one operation. But the default starts the numbers from the previous list. I always have to go back, select the list again, go to Format, Bullets & Numbers, and then click on the "restart numbering" option button to get the list to start at 1. When setting up the style I went to the customize dialog box and set the starting number to 1, but this seems to be overriden by the default setting in the aforementioned Bullets & Numbers dialog box. The only time it starts at 1 is if I don't have any previous numbered lists in the document.

  4. #4
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    Re: Numbered List (Word 2000 SR-1 / WXP)

    Hi Chuck,

    If you were able to set a style to "always restart" (which you aren't, AFAIK), you wouldn't be able to create a numbered list. The style would force the numbering to restart in every paragraph, so you would get this:

    1. First item
    1. Second item
    1. Etc.

    That's why Phil suggested to create a macro to restart numbering. The macro could look like this:

    Sub RestartNumbering()
    Dim lfTemp As ListFormat
    Set lfTemp = Selection.Range.ListFormat
    lfTemp.ApplyListTemplate _
    ListTemplate:=lfTemp.ListTemplate, _
    ContinuePreviousList:=False
    End Sub

    If you put this macro into a module in Normal.dot, it will always be available. For ease of use you can assign it to a toolbar button and/or keyboard shortcut.

  5. #5
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    Re: Numbered List (Word 2000 SR-1 / WXP)

    Hi Chuck,

    If you always have some paragraphs in the same unnumbered style between lists (say, "Body Text"), you can also make use of the fact that you can restart on a "higher list level".

    You'd need to define an outline numbered list, and set up the non-numbered style as the "List level 1" style.

    For details on how to set up outline numbered styles (... there are some gotchas ...), see Shauna Kells's website.
    The article is for numbered headings, but the main things are the same for list styles.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16> Klaus

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