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  1. #1
    Silver Lounger
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    Slide Show Not Maximized (any)

    Hi All,

    Is it possible to run a ppt slide show so that it does NOT take up the entire screen and you can still access other programs? For example, I may want to take some notes in Word (not on paper, the old fashioned way) of process steps on 1 slide. There are 30 steps on the slide. When viewed in Slide View, you can not easily read the callouts containing the text for the steps. So you need to look at these in slide show view to see the steps one at a time. But then you can't do anything else on your PC unless you escape out of the show. Getting back to where you were then becomes a bit of a pain.

    Thanks

    Fred

  2. #2
    Plutonium Lounger
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    Re: Slide Show Not Maximized (any)

    You can do this very easily if you have two monitors, put your presentation on one and take your notes on the other.

    StuartR

  3. #3
    Silver Lounger
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    Re: Slide Show Not Maximized (any)

    Stuart,

    Thanks. Let me further constrain the problem - only 1 monitor.

    But I'm not even sure how I would do this with 2 monitors. PPT in slide show view seems to take up the entire screen (even the task bar is gone) even if it was not maximized prior to going to slide show view. So doesn't the video output show the slide show in the entire screen? Anyway, see para 1 above.

    Fred

  4. #4
    cgschlangen
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    Re: Slide Show Not Maximized (any)

    fburg,
    Would it be viable to just insert a button into your powerpoint slide that would change the focus of your programs? or use the Alt+Tab process to jog between your slide show and Word?

  5. #5
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    Re: Slide Show Not Maximized (any)

    I think you might be making this more difficult than it needs to be. It's like saying when working in Excel and Word is open also, I have to close Excel to get back to Word. No, you just task swap.

    Open Word. Get back to PowerPoint and start your show. When you want to jot some notes in Word, simply use ALT+TAB to get to Word. Use it to get back to the show as well.

    LennyJo

  6. #6
    Silver Lounger
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    Re: Slide Show Not Maximized (any)

    Thanks for the suggestions on ALT+Tab. That does the trick. I'm just so used to switching tasks via the task bar that I forgot that.

    Fred

  7. #7
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    Re: Slide Show Not Maximized (any)

    Yep! The more things change, the more we must remember the old ways!
    <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    LennyJo

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    Re: Slide Show Not Maximized (any)

    Another way could be to not use Word at all.
    When running the slide show, when you want to make notes, you can right click anywhere in the show and select Meeting Minder. This has two tabs - Meeting Minutes and Action Items. You can simply type in what you want and PowerPoint captures it. Click on OK and youa re returned to the slide show. The action items tab is very useful for capturing decisions and allocating actions during the show. PowerPoint creates an extra slide automatically and this is displayed at the end of the show - so no arguments. The extra slide is only created for action items, though.
    HTH
    Silverback

  9. #9
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    Re: Slide Show Not Maximized (any)

    Great ideas and tools I never have used so good learning experience.

    But we can have our cake and eat it too. We can end up in Word anyway! Indirectly. At least in XP, which I'm running on this machine.

    I went to Meeting Minder, as suggested, and typed some trivial Meeting Minutes and Action Items. PPT XP does add a slide with only the Action Items as mentioned.

    But Wait!

    While in the MM, you can choose to Export the MM material to Outlook and/or Word. At least in Word, you get both Meeting Minutes and Action Items.

    You can also add material as speaker notes while in the slide show. You can then view these in Slide view. What would be useful then would be to export the speaker notes (w/o the mini slide) to Word. I may have seen something like this here but with the search facility down... Does anyone recall that?

    Just to share what I found above, I'm attaching a zip file with 3 files in it:
    - a powerpoint file I use at my computer club to get people to help (ain't that the toughest thing) with the extra slide added in
    - a screen shot of the above ppt in slide show mode where I invoked the Export function
    - the resulting Word document with both the Meeting Minutes and the Action Items

    Actually, this gave me another idea on how to define the problem. I think I'll post that as a new thread. Unfortunately, my ppt VBA is not really good so I don't have a solution but we'll see if anyone comes up with one.

    Fred

  10. #10
    3 Star Lounger
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    Re: Slide Show Not Maximized (any)

    For years I have used Meeting Minder, Notes, and Word in combination with PPT slides. It really depends on the scenario as to which I choose to use.

    In presence of an audience (during the show) I use Meeting Minder and then later send it to Word.

    When creating formal documentation about the show (not during the show) I use Word and toggle back and forth.

    When making notes to myself about the show (like rehearsing), I use speaker notes, which I bring up in the Show mode and leave showing while I click. When needed I can stop at that point and type into the Notes box still dispayed during the show. And then that text is automatically thrown in the Notes Pages.

    LennyJo

  11. #11
    5 Star Lounger
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    Re: Slide Show Not Maximized (any)

    <hr>But we can have our cake and eat it too. We can end up in Word anyway! Indirectly. At least in XP, which I'm running on this machine.<hr>
    You can do this with W2K and PPT2K too. Sorry that I forgot about this when posting about Meeting Minder. Just click the Export button.
    It's that age thing again. <img src=/S/sigh.gif border=0 alt=sigh width=15 height=15>
    Still, hope this has put you on the way to a solution.
    Silverback

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