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  1. #1
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    Too many Styles get copied (Word 2002 SP2)

    I always try to use styles and not make a lot of exceptions to the styles. However, I have some pieces of documents that I would like to reuse. I have a new template with new styles defined as I would like. When I copy the old text the old styles come with it. I'd like to avoid reformatting everything. Is there an easier way to keep things consistent - aside from never changing.

    Thanks for any helpful suggestions.

  2. #2
    Bronze Lounger IanWilson's Avatar
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    Re: Too many Styles get copied (Word 2002 SP2)

    You should find that if you copy something from Document A that is in a style called say 'Headline' into document B, then (1) if document B also has a style called 'Headline' then the text will take on the characteristics of Document B's Headline style. But that doesn't work if the text in Document A had some direct formatting applied to it in Document A - it will then bring its formatting with it. (2) If document B does not have a style called Headline, then the text will come over with the formatting it had in document A.

    If you will not have styles of the same name in Document B, you could copy your text in and then just do a find and replace on the styles. So use the replace dialog, don't put anything in the find what or replace boxes, but do select 'More' and specifiy the style to find and to replace. That way you could replace everything that had come over in the style Headline say and convert it all in one go to a style called Strapline or whatever that you had defined to be like you want it. Does that help?

    Ian

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    Super Moderator jscher2000's Avatar
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    Re: Too many Styles get copied (Word 2002 SP2)

    If you use Edit > Paste Special > Unformatted text, the pasted material should take on the formatting of the style of the paragragraph into which you paste the new material and, I assume, without testing, Word discards the style information. (It helps not to bring over the final paragraph symbol when you do it.) Does this work for your scenario?

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    Re: Too many Styles get copied (Word 2002 SP2)

    Ian - Thanks, I will try the find and replace. Also I'll make sure that I don't have any other direct formatting applied. Normally I just use the Heading 1, 2, 3 styles with a few other special ones.

    jscher2000 - The paste special solution doesn't work as well because then I have to go apply formatting to a lot of previously formatted text. I was going to have to do that any way. I want to get the style names, but use the newer style format info.

  5. #5
    Super Moderator jscher2000's Avatar
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    Re: Too many Styles get copied (Word 2002 SP2)

    <P ID="edit" class=small>(Edited by jscher2000 on 14-Aug-03 14:34. Oh, you _do_ have a template!)</P>What happens if you try to push the "new" style definitions into the "old" document first? I tried a tiny test, using the Organizer, and the text in the "old" document does change to reflect the style definition of the new document as you would expect. (I didn't play with any direct formatting, so I guess this wasn't a hard test to pass.) With identical style definitions, your problem should be solved.

    I realize the Organizer doesn't make this easy, as it prefers the templates folder and seems completely unaware of other open documents, but if the concept works for your document, a macro probably could be devised to identify the styles in the old document and copy in the corresponding definitions from the target document. Fun! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    Added: Since you should be able to easily access your template in the Organizer, this shouldn't be so bad after all. Hope this helps.

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    Re: Too many Styles get copied (Word 2002 SP2)

    Hi Jefferson:
    Chris Woodman has an add-in called Shortcut Organizer. It does 3 things:
    1. It allows you to copy shortcut keys between templates.
    2. It opens a special "Organizer" that doesn't always open normal.dot & so is more intuitive.
    3. It allows you to easily modify & add document variables.

    Try it; I think you'll like it.

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