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  1. #1
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    Manage Distribution Lists (2002/SP2)

    I have a few distribution lists (DLs) in my Contacts folder. These were created by Categorizing the contacts and then adding them to a DL. Now I have to keep updating my DLs often and find it very cumbersome to keep checking the number of DLs the contact is in and manually update them.

    Also it becomes very tedious if I get a few new contacts and I have to add them to different DLs. For e.g., Say I have three contacts and I have to add them to different DLs. Now I have to individually remember which contact has to be added to which DL!!

    I am looking for a way, where I can view each contacts membership from within the contacts view and get the ability to modify their membership from within the Contacts view.

    Even if this is not possible, I request help in atleast viewing the different DLs the contact is a member of.

    TIA

    -=KoolPal=-

  2. #2
    Platinum Lounger
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    Re: Manage Distribution Lists (2002/SP2)

    Perhaps you could set up custom Categories for each DL. You could then switch to Category View in your Contacts folder to see your DL memberships at a glance.
    Gre

  3. #3
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    Re: Manage Distribution Lists (2002/SP2)

    To create a dynamic DL, use categories not the DL form. To send them mail, select a category and use Actions, Send new email.

  4. #4
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    Re: Manage Distribution Lists (2002/SP2)

    Sorry cant do without DLs. I use it with another application to mailmerge emails.

    I have to use DLs.

  5. #5
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    Re: Manage Distribution Lists (2002/SP2)

    Yup I do that at present. But when I get a new member to add. I categorise the contact and then have to remember the contact so that I can add it to the DL!!

    Its ok when its modifying with one or two members.....when there are more....out comes the paper and pencil !!

  6. #6
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    Re: Manage Distribution Lists (2002/SP2)

    There's a Tools|Mail Merge option when you are in a Contacts folder. Is it possible for you to select your target contacts from Viewing by Category and run your Mail Merge from there?
    Gre

  7. #7
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    Re: Manage Distribution Lists (2002/SP2)

    No no....you have probably misunderstood me. I do not need any assistance with mail-merge at all. I have a ready solution for the same.

    I need assistance with Distribution Lists...thats all.

    TIA

  8. #8
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    Re: Manage Distribution Lists (2002/SP2)

    Have you tried opening the DL list one at a time and used the "Update now" buttom. I am using Outlook 2002 (XP). It is on the uper right side.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  9. #9
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    Re: Manage Distribution Lists (2002/SP2)

    Yes I do that after I delete any contact. This part is easy.

    But what gives me grief is adding contacts to a DL and/or moving contacts from one DL to another. You cannot use the update button for this.

    Looks like there is no easy solution for this!!

  10. #10
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    Re: Manage Distribution Lists (2002/SP2)

    Contacts and categories can be used for mail merges - but since you require a DL, you could try viewing it using the WAB. http://www.slipstick.com/contacts/oeshare.htm

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