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  1. #1
    New Lounger
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    Hidden Addresses (2002 / XP)

    I'm having a bit of a problem looking for hidden addresses. I use the type-ahead feature in Outlook to allow it to fill in email addresses for those I correspond with regularly. But it has two annoying 'features':

    first, it occasionally types in OLD addresses for colleagues, and I have no idea where these are stored. I've explored my contacts folder to see if this address has been left there, or has been misfiled (such as by first name). No luck. It's just not there! So where is Outlook finding these addresses? I have one colleague who changed his email address about 6 months ago, and I'm still sending him emails to his old address -- on occasion. Yet, I don't know where Outlook is finding it?

    second, the type ahead 'feature' brings up a bunch of addresses which match the few letters I've typed in. These often include the Fax number for the recipient! I've looked for some preferences setting to indicate which address (among multiple emails, or between emails and a fax number) but there doesn't appear to be such a setting. Isn't this just silly that there is no way to indicate preference, and that the Fax number is always brought up? Or am I missing something somewhere? Perhaps the workaround is to leave only one email address in the contacts list, and to remove the Fax number, but that would severely diminish the value of the Address Book wouldn't it?

    Thanks!
    - Frank

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Hidden Addresses (2002 / XP)

    On the first point, Outlook stores previously used addresses (not sure if it stores all or a subset) in a "nickname" file with the extension .NK2 (in earlier versions, it was .NICK). If you get a popup with two addresses, you can highlight the one you want to kill and press Delete to remove it. When there's only one, I don't know if this will work.

  3. #3
    Platinum Lounger
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    Re: Hidden Addresses (2002 / XP)

    Fax numbers are legitimate addresses in outlook, so they are listed unless you munge them with - the suggested method is adding an F to the front of the fax entry.

  4. #4
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    Re: Hidden Addresses (2002 / XP)

    I've been having a similar problem with the address book. I'm glad I read through some messages before posting my question. Thanks for the tip about adding F in front of fax numbers, I tried it in a few contacts and it works nicely. It will save me much time and confusion when using the address book.
    <img src=/S/bravo.gif border=0 alt=bravo width=16 height=30>

  5. #5
    Uranium Lounger
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    Re: Hidden Addresses (2002 / XP)

    This is an annoyance that comes up often, because people forget that Outlook is also intended to be a Fax client (I have a Fax mailbox in my work installation). If you want to do a bulk conversion, there is code <!post=here,260306>here<!/post> to add the word "Fax: " at the beginning of every Contact fax number.
    -John ... I float in liquid gardens
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  6. #6
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    Re: Hidden Addresses (2002 / XP)

    Thank you for the help, John. This was much quicker than changing each of my 1000+ contacts individually.

  7. #7
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    Re: Hidden Addresses (2002 / XP)

    My boss has two address folders in Outlook; He ran the "fax" macro in his Contact folder and for about twenty odd contacts the macro didn't work. Out of curiosity he copied one of these contacts into his second folder and ran the macro again; it worked. Any idea as to why this would happen?

  8. #8
    Uranium Lounger
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    Re: Hidden Addresses (2002 / XP)

    Perhaps my code has a flaw (quite possible <img src=/S/smile.gif border=0 alt=smile width=15 height=15>, I didn't spend a long time error-checking); I would need to see a sample contact items that was skipped.
    -John ... I float in liquid gardens
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