Results 1 to 4 of 4
  1. #1
    Star Lounger
    Join Date
    Jul 2002
    Location
    melbourne, Victoria, Australia
    Posts
    61
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Images/Pictures (Word XP)

    Can anyone tell me where I can find information explaining the differences between:-
    * inserting pictures or images using cut and paste or copy and paste directly into a documents; and
    * using the Insert, Picture, Clipart menu.
    * also, explain the difference in file size.

  2. #2
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Images/Pictures (Word XP)

    Clipart typically is in a different format from other pictures (Windows Metafile - WMF - versus a bitmap in a variety of formats).

    As between Insert > Picture > From File and Edit > Paste, this may depend on the source. If you paste from an "image server" such as Windows Paint, you will actually be embedding a field containing a MSPaint object. (After you paste, press Alt+F9 to view the field). These are huge compared with plain pictures. To convert such a field to a picture, select it and press Ctrl+Shift+F9. Or you can use Edit > Paste Special > Picture in the first place. The latter may cause the picture to be pasted in the Drawing layer, which is not actually inline with the text of your document. Thus, regular paste then Ctrtl+Shift+F9 might work better for you. Depends on how you want to format your document.

    Last but not least, Word is very comfortable with native Windows formats such as BMP. Even though these formats are large on disc, they are compressed inside a .DOC (but not an .RTF, they're huge in an .RTF file). Non-native formats such as GIF and JPEG require Word to insert some "wrapper" code. So if you conduct some tests with small GIFs and bigger BMPs you might well find that the BMPs make smaller DOC files. All of this is to say that it's rather messy under the covers.

    General image tips:

    (1) Word typically resizes a pasted image that is wider than the margins permit to fit the margins. Resizing after that can lead to blurring. Therefore, it is best to try to size your pictures beforehand or to change to landscape mode before pasting, whichever is the most practical. (Even if the image is blurred on screen, it often will print just fine. You don't know until you try.)

    (2) Once you insert a picture into Word, it's difficult to get it out in a usable format. It's always best if you think you might want to edit the image to save it as a file first and then insert it into Word. If you forgot, one way to extract images is to save the DOC file as a web page, then sort through the resulting nest of files for high quality .PNG images. These typically have all the fidelity of a BMP with good compression, but unfortunately few older programs will edit them (in Windows XP, Paint is finally PNG aware).

    More comes to mind, but it's very late.....

  3. #3
    Star Lounger
    Join Date
    Jul 2002
    Location
    melbourne, Victoria, Australia
    Posts
    61
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Images/Pictures (Word XP)

    Thanks for both information, very informative. I will take that on board.

  4. #4
    Platinum Lounger
    Join Date
    Nov 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    5,016
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Images/Pictures (Word XP)

    <P ID="edit" class=small>(Edited by AlanMiller on 31-Aug-03 02:23. )</P>Great tip Jefferson:
    <hr>Once you insert a picture into Word, it's difficult to get it out in a usable format. It's always best if you think you might want to edit the image to save it as a file first and then insert it into Word. If you forgot, one way to extract images is to save the DOC file as a web page, then sort through the resulting nest of files for high quality .PNG images. These typically have all the fidelity of a BMP with good compression, but unfortunately few older programs will edit them (in Windows XP, Paint is finally PNG aware).<hr>
    Edited: In fact it's a brilliant tip. I just tried it on a doc containing a couple of hundred line drawings, and the results were significantly better than I could achieve "manually". If only I'd known about this last year, when I had to manually pull the 1000+ graphics from these files with a screen capture utility. <img src=/S/sad.gif border=0 alt=sad width=15 height=15>

    Just on the last point, there are some great <img src=/S/free.gif border=0 alt=free width=30 height=15> programs out there, like IrfanView and XnView, that handle a multitude of older & newer formats, converting freely and accurately between them.

    Alan

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •