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  1. #1
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    Templates, Toolbars, Styles (Word 2000)

    I have something absolutely bazaar happening. I have several templates in which I have created many styles and created a toolbar for these styles. There are some macros in the templates, as well. I have the original templates on a drive where only I and the other two IS personnel can access. This is where I make changes in the styles and/or toolbars in the templates. I then copy the original to my hard drive under C:GlobalTmplates so that I can test them before putting them out to the network.

    I have tried every way I can think of to copy the styles, macros, and toolbar from one original template to another. By this I mean I have deleted all of the User Defined Styles from the template to which I want to copy the new stuff. I copy through the Organizer.

    Not only does the new template not have all of what I have copied, but now my originals have changed, as well. I know this sounds ridiculous, but I have been battling this problem for more than a month now and I am very close to losing my mind. I work on two separate computers and the same thing is happening on both even though I am not logged on as the same person on both computers. We have not been infected with a virus or worm.

    I need help badly and the lounge is my only hope.

  2. #2
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    Re: Templates, Toolbars, Styles (Word 2000)

    HI Jan:
    I don't know of a sure fire answer, but here are a couple of thoughts.

    1. When you copy styles through the Organzier, you should copy three times. The reason is that sometimes, when a style1 is based on style2, style1 may get copied first. It will then be based on normal, rather than on style2. Copying 3 times seems to alleviate this problem.

    2. As far as original templates changing:
    A. Make sure that you're not copying to those templates. It's easy to get mixed up sometimes (speaking from experience) <img src=/S/smile.gif border=0 alt=smile width=15 height=15>.

    B. Check & make sure that you don't have anything checked under styles like "automatically update" & that Tools/Autocorrect/autoformat as you type doesn't have "Define styles based on your formatting."

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    Re: Templates, Toolbars, Styles (Word 2000)

    Phil, I think you had an email earlier about copying 3 times and I have already tried that. This is how I go about copying the styles, macros, and toolbar from one template to another:

    1. Open the template that I want to copy to.
    2. Get to the Organizer
    3. Open the template I want to copy from (both are in my folder of original templates)
    4. Delete the toolbar, styles, and marcros from the 1st opened template
    5. Copy over the toolbar, styles, and macros from the 2nd opened template
    6. Click on Close in the lower right corner of Organizer
    7. I then copy the 1st template I opened to my hard drive to test it.

    This is when I find that only some of the styles or toolbar has copied across. Therefore, when I go back and open that template from my Originals folder, I find that not everything copied over.

    I am careful to not have "automatically update" checked and I have all of the auto options under "Tools/Autocorrect/autoformat as you type" and "autoformat (Apply, Preserve and Always Autoformat)" unchecked.

    I have been editing and updating these styles for many months with no problem. However, this occurred once in the past and I ended up recreating a toolbar and that takes a lot of time. Now that this has occurred a second time, it has been persistent in continuing to not allow me to copy over everything. I am at a complete loss as to what to do. I have about 100 people who are dependent on my templates.

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    Re: Templates, Toolbars, Styles (Word 2000)

    Hi Jan:
    If steps 1-7 are exactly the way you do it, I have an untested theory. Once you open a template (step 1) & delete the toolbars, etc. in step 4, those changes are kept in a temp file. In step 5, you are also creating a temp file by changing the template. While I haven't tested this, if you just close the template through the Organizer (Step 6), you still have the template open without saving changes. I think you need to completely save the changes to the template first. When you exit Word or close the template, Word will ask you if you want to save changes. After that, you can copy your template to test it.
    Hope this helps,

  5. #5
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    Re: Templates, Toolbars, Styles (Word 2000)

    Sorry, I am saving the template before closing it after I have clicked on Close in the Organizer.

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    Re: Templates, Toolbars, Styles (Word 2000)

    You're right that this is bizzare. I looked on the MS KB, but couldn't find anything specific. You could look through the list of articles that were returned to see if anything strikes a chord here. A couple that might apply are:
    WD2000: How to Customize and Share Toolbars
    WD2000: How to Share a Customized Built-in Toolbar.

    Sorry I couldn't be of more help. I'd be willing to take a look at an old & new template, if you wish, & see if I have any trouble copying your macros, toolbars, & styles. If you zip them, you could probably post them.

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    Re: Templates, Toolbars, Styles (Word 2000)

    Two things come to mind for me with your styles problem.

    You say you are copying this new template to a directory called GlobalTemplates - Are you loading this template as an Add-in? You don't get at the styles contained in a global template.

    The second thing is which styles don't copy correctly. I would expect the styles which have list numbering to copy into the new template but that the list definitions get left behind. This means that the style would copy across but the way the list elements display may not be the same in the new template. Unfortunately, the list definition is not *actually* a part of the style that can be copied with the Organiser.

    On the other problem - If your original templates are getting changed by this activity then it sounds like either:
    You are copying in the wrong direction - try not saving changes to that template
    There is another macro or addin working in the background - does this happen on other PCs too?
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Templates, Toolbars, Styles (Word 2000)

    Just a shot in the dark-- I was just playing around with the organizer and found that, if I merely opened a source template through the organizer, but did not ALSO explicitly open the document in Word, I was unable to copy the macros contained in that document (I was, however, able to copy the toolbars without explicitly opening the source template).

    Perhaps, in addition to opening the source template through the organizer (in step 3), you should try explicitly opening the source template in Word. Also, check to see whether there are any modules, etc. secretly embedded in your source template; if so, copy them to the destination template as well.

    One other suggestion: try recording your entire process (steps 1 to 7) in a macro (using the macro recorder). Then send the resulting macro to the forum. Maybe that'll shed some more light on what's happening.

    Good luck.

    Dan

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    Re: Templates, Toolbars, Styles (Word 2000)

    Jan,

    You've got me on the styles. I might have some advice on the toolbars since I had similar problems

    1. Delete the toolbars from the destination template BEFORE going to the organizer (this seems to help)
    2. When working with toolbars make sure that no other Global templates are loaded (the buttons might belong to them -instead of the template you thought they were in)
    3. Make sure there are no custom toolbars in your Normal.dot that could be interfering
    4. Menus or menu items do NOT copy the way you would expect them to - their contents belong to the original location - when you alter them in either the source or the destination they change BOTH locations. Give this a try.. copy a menu from the menu bar onto a toolbar. Delete an item from the new menu on the toolbar - it will have been deleted in that menu and the one on the menu bar -yikes.

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    Re: Templates, Toolbars, Styles (Word 2000)

    Hi Kris:
    Regarding #4. You can't copy menus (or items on menus) between templates, but I hadn't noticed the behavior you describe before. I guess I never copied a full menu before. I notice that if I copy the individual menu items onto a toolbar, I can then delete them off the toolbar (or menu) without affecting the other. Good thing to know!

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    Re: Templates, Toolbars, Styles (Word 2000)

    Kris, the email you sent to me sounds the closest to understanding what is happening to me. I absolutely cannot get the toolbar in my original template to save in the new template to which I copied it. Before I save the template, I check to see if the toolbar is correct and all looks well so I save the template. However, when I reopen the template, the toolbar is all messed up or not copied at all.

    I have tried the steps you mentioned in your email to no avail.

    I have SP3 loaded on my computer, but I am sure this starting occurring before SP3 was loaded. Microsoft is clueless so far.

  12. #12
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    Re: Templates, Toolbars, Styles (Word 2000)

    Thank you for responding, Andrew.

    We have something set up differently on our network. I have the Original Templates on one drive. When I have updated them, I copy them to our "L" drive. This drive is accessible to everyone. However, no one goes to that drive because that location is connected to each User's "C" drive by way of a script that, upon opening Word each day, the script says to copy all templates from the "L" drive over to the "C" drive and to replace any template on the "C" drive that has a newer date from the templates on the "L" drive.

    I have found that it is not the styles that are not copying over but only the toolbar that does not copy. I have, at least, gotten it down to one thing that is not working but that one thing plays a major part in my templates.

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    Re: Templates, Toolbars, Styles (Word 2000)

    Phil, my supervisor said I could send the templates to you personally but cannot post them on the lounge. Are you willing to let me do this?

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    Re: Templates, Toolbars, Styles (Word 2000)

    Jan

    The script might run better if it ran at logon rather than at Word's open. Once Word is open, it is too late to see the fresh add-ins without extra code to do this. If the script runs automatically as part of the logon script, then the updated templates are ready to go before Word is opened.

    I question why you need to copy the toolbar across anyway - I think your workflow is more complicated than it needs to be. I would make the toolbar changes in the actual template on your development machine then close Word and use Windows Explorer to overwrite the template on L: drive. Then the next time the users logon, the refreshed template gets loaded onto their hard disks. This avoids having to use organiser at all.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Templates, Toolbars, Styles (Word 2000)

    I think the script does run at logon.

    The reason I am copying the Toolbars, Styles & Macros from one template to another is because I do not want to have to recreate the wheel. I have 2 pleading templates, 4 letterhead templates and 2 memo templates. The styles & toolbars in the pleading templates are quite different from the styles for the letterhead and memo templates.

    Therefore, I go to one letterhead template and copy from it to the other 3. I am still in my original templates.

    Then I make a copy of the 4 letterhead templates and paste them on the "L" drive to replace the ones currently out there.

    Then, the next time a user logs on, they will have the latest updates.

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