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    Large Word docs - how to handle (Word 2000)

    My kids are doing a research project that is over 30 pages, 1.5 meg in size. They have several megs worth of graphics that need to be inserted. What is the best way to handle this so Word doesn't blow up? If they break the file into several different files, how can they keep the page numbering in sequence? What is a reasonable size (page and file size) for Word 2000 to handle?
    My system is a Win2K, with 384Meg of memory. Lots of hard disk space.
    Thanks in advance.
    Mark

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    Re: Large Word docs - how to handle (Word 2000)

    Hi Mark:
    Since they're doing a research paper which will eventually go to someone else, embeding the graphics is more practical than linking them. Although bitmaps are large in size, Word 2000 compresses them so that the filesize is kept down. The most important thing to do is edit & crop the graphic OUTSIDE of Word, & then just insert the final product. When it's done inside of Word, Word keeps both the original & edited version, which increases the filesize.

    Word should be able to handle a 30 page 1.5 MB file with no problem. I have documents over 400 pages & 2.5 megs in size with just text & tables & I have Win 98SE with far less memory (both in my computer & in me <img src=/S/grin.gif border=0 alt=grin width=15 height=15>).

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    Re: Large Word docs - how to handle (Word 2000)

    There are "pictures" and then there are "embedded objects" which are represented by pictures. If you select an image and press Shift+F9, if it changes to a code such as {

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    Super Moderator jscher2000's Avatar
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    Re: Large Word docs - how to handle (Word 2000)

    > If they break the file into several different files, how can they keep the page numbering in sequence?

    The safest way is to do this manually before going final with the document. You can use Insert > Page Numbers... > Format... to set the starting page number for a section. To avoid inserting the page number, click Close or Cancel when returning to the main dialog after changing the format.
    Attached Images Attached Images

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    Re: Large Word docs - how to handle (Word 2000)

    Phil,
    Thanks for your quick response and sharing of your experience. I started to look into doing large documents the official Word way, using Master Documents, outlining, using the correct Headers, etc. and I got chills up and down my spine <img src=/S/yikes.gif border=0 alt=yikes width=15 height=15> .....Is there an easier way or a better explanation than in the Help files (for future reference)?
    Thanks again.
    Mark

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    Re: Large Word docs - how to handle (Word 2000)

    Thanks for your quick response and the suggestions. The linking or unlinking may have been at the root of an earlier problem where Word could not save to disk because 'the disk was full' - not likely with 30 Gig free.
    I'm going to look up the macro now. And thank you for including the images for the page number approach. I've used Word for longer than I care to admit <img src=/S/grin.gif border=0 alt=grin width=15 height=15> , but I haven't visited this Board before.
    Mark

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    Re: Large Word docs - how to handle (Word 2000)

    Hi Mark:
    To respond to your questions:
    1. Don't use Master Documents. They have been described as having two types: those that are corrupt & those that will corrupt.
    2. Online help is useful for telling you how to use a particular feature. However, they rarely tell you when to use a feature or how to use various features to accomplish a given real life task. Most books fail in this latter respect, too. And online help never tells you about bugs in their features...they only troubleshoot common mistakes by the user. I would get a good book. Woody's "Annoyance" books are great. Using Word 2000 Special Edition (Que) by Bill Camarda is another. They will help explain the basics (& some advance features). Then when you have trouble, you go to the forums like this one.

    For real life problems, you can't beat a combination of trial & error and the forums & newsgroups.

    3. By the way, there are two ways to combine various documents for continuous printing. If you still have Office Binder, you can use it to print continuous numbers & a common header when the project is over. The other is a more complicated way of using bookmarks, formulas, & INCLUDETEXT fields. For a one time project with only a few files, the manual numbering that Jefferson pointed out is certainly easier.
    Cheers,

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    Re: Large Word docs - how to handle (Word 2000)

    Disk full errors often indicate corruption of objects, particularly equation editor objects (might not be relevant in this case). My usual recommendation is to copy large swaths of the original to new documents and save those separately when that happens, to try to isolate the area of corruption and minimize the loss. Sometimes saving as RTF is effective, but with pictures, the resulting file size will be massive.

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    Re: Large Word docs - how to handle (Word 2000)

    Great... this is just I needed after using the "Send to Word feature" converting a PowerPoint notespage file --> a Word file.

    Many thanks,
    gg

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    Re: Large Word docs - how to handle (Word 2000)

    Mark, as a consultant, I regularly prepare documents for my clients of 60+ pages, plus appendices. Thes documents have lots of embedded graphics and I do not have any problem working with these in Word. One of the largest, on a recent assignment, was over 2.5 megs and Word never even hiccupped with it. It was a business process model for one of my client's area, large process diagrams etc. and lots of text. I was using Word 2000 with Windows 2000. Hope this experience helps . <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    Regards,

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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