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  1. #1
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    Outlook Rules Problems (2002 (XP))

    3 Outlook Rules Problems - do you know if there is a way to correct any of these?
    1. When I use organize to create a folder rule for an email I have selected - I select "Move items sent "x" to "xxx" folder. The system replies and says This rule will be applied to new messages as they are "received" - but it should say as they are sent - AND the messages sent to "x" are not moved to the xxx folder - e.g. the rule, executed from Organize, does not work.
    2. When I use the Rules Wizard , I can create a folder rule that applies to emails that are sent, but the rule appears to be limited to "move a copy" - e.g. it does not appear to have the option for "move" with out making a copy. Therefore the sent email ends up in 2 folders which is not what I want. Don't want to have to delete from sent items folder for every sent email that has a sent rule.
    3. Also it appears that the "recipient" in the email Rule, is any recipient in To, CC or BCC. Therefore how can you set up a rule that will apply only to recipients in the TO (e.g. not ccs or bccs)

    Maybe these are just microsoft bugs and/or limitations but they seem like very reasonable things that should have a function. Any help would be much appreciated. Thanks. Doris

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Outlook Rules Problems (2002 (XP))

    1. The Organizer is referring to messages you receive that were sent to someone you specify. For example, if you get a lot of CCs, you could move messages sent to your colleague into a folder. This has no bearing on messages you send out yourself, unless you copy yourself, in which case the rule should kick in.

    2. I don't see this option (or the ability to delete after copying) either.

    3. I don't see any way to do that.

    The Rules Wizard is extensible in all recent versions of Outllook by "Custom Actions," which are plug-ins that normal folks can't write. Starting in Outlook 2002, the "action" taken by the Rules Wizard can be to run a "script" which actually is a procedure you write using VBA. The online help doesn't really go into much detail on this, but here are some references at Microsoft.com:
    <UL>Examples using the Rules Wizard:
    <LI>OL2002: How to Create a Script for the Rules Wizard (MSKB 306108) (a bit of info here)
    <LI>Office Automation and Digital Certificates Demonstration (ibuprofen may be required)[/list]<UL>Using VBA directly (Outlook event model) rather than through the Rules Wizard:
    <LI>OL: Overview of Programming with Rules (MSKB 324568) (more complicated options)
    <LI>OL2002: How to Create a Custom Rule Using Visual Basic for Applications (MSKB ) (using event model, not Rules Wizard)[/list]At least in theory, then, you could use the more specific properties and methods available in VBA to inspect the individual Item.To, Item.CC and Item.BCC fields, or to examine the .Recipients collection (which can yield addresses as well as display names), or perhaps even to move the Item. But several of these could generate security alerts, unless being in the context of the Rules Wizard somehow suprresses them, so the "cure" might be worse than the disease. If you're interesting in going down this path, you might find a few volunteers here to experiment with specific sample "scripts." Or maybe not. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  3. #3
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    Re: Outlook Rules Problems (2002 (XP))

    Thanks for the answers - I guess Outlook really has its limitations. Please clarify the first answer - (The Organizer is referring to msgs you recieve that were sent to someone you specify - ...) If you click a message in the sent items folder and then click organizer and select : "Create a rule to move new message [sent to ] (e.g. instead of from) ".X" into "XXX" - why does this not refer to messages that you are sending . . . Are you saying that this refers to messages you receive that has other email adddresses in the to or cc???? Thanks.

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Outlook Rules Problems (2002 (XP))

    Yes, for example, many mailing lists put the list name in the To space (e.g., spamassassin-saproxy@lists.sourceforge.net). You might be a CC or a BCC. The kinds of rules the Organizer creates for the Inbox refer to the To line on an incoming message of this sort where the sender might change but the To stays the same.

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