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  1. #1
    Lounger
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    Styles (Word XP)

    We're just thinking (maybe dreaming) out loud and are looking for anyone who might know of a way to push firm styles out to all users without modifying the normal.dot or having to add them to individual templates. We consider these styles to be non-template specific, meaning they are standard and could be used in any document. We've experimented with creating a global template, put it in the startup directory but as we all know the styles aren't accessible this way but all the other cool stuff we did was. I know we can create a macro (that will copy styles from a template to a document, which is what Payne and some of the other numbering third party products do) and put it on a toolbar but we don't want to leave that decision up to the users. They're confused enough about styles let alone when they should copy them into a document......Does anyone have any suggestions or do I need to be dropped back down to reality? Phil I read lots of your posts and maybe you have an idea??

  2. #2
    Plutonium Lounger
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    Re: Styles (Word XP)

    Why insist on "without modifying Normal.Dot"

    You could easily copy your styles from a global template to Normal.Dot, possibly setting a variable in Normal.Dot (or simply checking to see if your styles are there) to show that you have done so.

    StuartR

  3. #3
    Lounger
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    Re: Styles (Word XP)

    If we do that and put them in the firms Normal.dot, we still have to push that change to our users normal.dot correct? Everyone has their own which is backed up with a batch file that looks to a date stamp. We wanted to avoid that since all our users customizations will be replaced and things like shortcut key assignments can't be retrieved (unless there is a way) from a backup. Maybe I'm missing something which wouldn't be surprising.

  4. #4
    Uranium Lounger
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    Re: Styles (Word XP)

    Once a document is created, it's styles are contained in the document & no longer associated with it's attached template. If you think about it, this is a good thing. Otherwise, a document that you created could be formatted differently every time someone else opened it up. So the ONLY way to add styles to a document is to copy them through the Organizer, by pasting, by the Style Gallery, by "automatically updating document styles" (to styles in the attached template), or through a macro.

    Do your users create their documents from firm templates? That's usually the best way to go & the templates should have all the styles that are needed. If you let users create documents from non-standard templates, you'll get non-standard styles. It seems to me that the conflict is trying to have users create documents from their own templates, but use firm styles.

    By the way, if users won't use a toolbar to apply firm styles, what makes you think they'll go to the style dialog box to apply those styles?

    While I'm not a VBA expert, the only way I could think of accomplishing what you want & the way you want is something like an AutoNew macro. However, if you had many different templates, you'd need one for each template in the Workgroup folder. And that wouldn't help if the document were based on normal or a user's custom template. You certainly wouldn't want an AutoOpen macro that ran every time any document opened.

    Just a few thoughts. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  5. #5
    Lounger
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    Re: Styles (Word XP)

    You're right it is a good thing that styles are contained in the document otherwise what a nightmare and mess. I just thought their might be some back door way to do this. I've tried the AutoNew macro and all I can say is Yikes.......

    To answer your questions, most users use our templates (we've got a ton of them) but we're starting to uncover that maybe most is too generous. I can't tell you how many documents that we see that are home-grown and didn't use any other template besides Normal to get started even though we have them out there. And the answer to the other is we can't guarantee (and that's pretty frustrating) that users will even look, much less use the styles menu. No matter how much we train and how hard we are stressing style use, we're seeing lots of document corruption due to improperly formatted recycled documents, old WP documents not converted, etc...you all know the drill. The ideal scenario for our firm would be (since our users are very spoiled and don't have to think too hard) to create a global template, so we have one central template that would house all the styles , create a custom toolbar that has all the styles on it. This way if we make any changes.....we do it in only one template and all the users get the changes without having to hit a button or something along those lines.

    Thanks Stuart and Phil

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