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  1. #1
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    Autotext - Template Vs Normal.dot (various)

    We are in the process of setting up a new business management system. There are many variations of a standard document used that I have set up as individual documents. They all may require clauses within the text to be changed depending on the outcome of an assessment.
    I have created the documents as templates and attached the variable text to the document as autotext that can then be inserted using a macro. There is an argument that I should just create the autotext entry in the Normal.dot and then distribute the Normal.dot to all affected staff (20). This has been done in a sister organisation where they have about 100 clauses of 20 - 100 words listed in the Normal.dot as autotext. My concern is will this become cumbersome.

    Can anyone give me some advice as to which is the better way to handle this?
    cheers

    Phil Carter

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    Re: Autotext - Template Vs Normal.dot (various)

    Phil, my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>...one thing you did not say is how many different templates you created, each with its own Autotext. From my perpsective, do you want to look after one template with 100 Autotext entries, or a whole bunch of templates (100??), each with their own autotext entry? I would think that it would be easier to only have to worry about one template and not a whole bunch of them. That way if anything changes in more than one of the Autotext entries, you only have to make the changes in one template and redistribute it. Let me know if I have misunderstood what you are trying to do. <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    Regards,

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Autotext - Template Vs Normal.dot (various)

    Also consider the third way, a global template distinct from Normal.dot. Because Normal.dot can and will be customized by the user, will at times become corrupt and need to be replaced, and just generally cannot be counted on to remain consistent, a global template often makes a better container for these sorts of things. However, if the system involves a great deal of standard form text in the body, you still would need to coordinate your document template with the global template, which is more of a hassle than keeping everything in document templates.

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    Re: Autotext - Template Vs Normal.dot (various)

    Ron thanks for your reply

    Currently we have some 60 docs, all templates, that each contain the same (4) autotexts. They are all variations of a master document that only vary by the type of assessment carried out and the programme being worked in (4 documents and 15 programmes).
    cheers

    Phil Carter

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