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  1. #1
    Ensleigh_IT
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    Disappearing Footers in long document

    I have a user with a 191 page document, which is expected to grow as she pastes more information into it. Everything is fine up until page 165. The footer of page 164 shows page 164, and the footer of page 165 shows page 1. This continues to page 7 (which is really page 171) and then on page 172 the footer disappears completely.

    I have been looking at the section breaks, as I suspect they are having some sort of weird effect on the document, but as it is such a long document I would appreciate any advice. Checking 191 pages every time I make a change is a little time consuming.

    If I had created the document, I would have used the Master/Subdocument facility, but this is something my user is reluctant to use. I can't say I blame her, as I've found that to be a little temperamental also.

    Any advice on what else I should be checking would be appreciated.

  2. #2
    3 Star Lounger
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    Re: Disappearing Footers in long document

    I think your first impulse - to check the section breaks - is probably going to be the correct one. Is there a section break at the end of each page? If so, does there really need to be? I teach our users that they should use a page break instead of a section break unless there's a really compelling reason to use a section break. Really compelling reasons include needing to make a change in the header or footer (which includes restarting or changing the format of page numbers), changing the margins or page layout, etc. Barring those reasons, you probably shouldn't have a lot of section breaks.
    Without seeing this document, my bet is that there's a section break at least at the end of page 164 and another section break at the end of page 171. In the section starting at page 165, I expect the page number is formatted to start at 1, and in the section starting on page 172, there is no page number.
    Barring a real need for a section break, I'd replace them with page breaks.

    Lee Morgan

  3. #3
    Uranium Lounger
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    Re: Disappearing Footers in long document

    Hi Ensleigh:

    As Lee & you both mentioned, I would suspect there may be some corruption in a section break. How to check it might depend on how many & the location of section breaks. You could try to check that "same as previous" is checked where appropriate & you can also look in normal view for the type of section break.

    I've seen corruption where a bookmark is attached to a section break. I would also check something more mundane, such as the field being a {SECTION} field, rather than a {PAGE} field.

    It may be that you can cut & paste text about 40 paragraphs at a time, without section breaks, & put section breaks in a new document. It might be faster than hunting for the corruption, if that is what's causing it.

    By the way, I should have asked whether SR-2 patch had been applied. It did fix a page numbering bug, although that bug manifested itself differently than you describe.

    By the way, NEVER NEVER use Master Document. There are several posts that you can search for that will lead you to why you shouldn't--basically, it's corruption waiting to happen.

  4. #4
    Ensleigh_IT
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    Re: Disappearing Footers in long document - Update

    First of all, I got the strange numbering problem fixed. On page 165, a closer look at the page number format showed it was set to

  5. #5
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    Re: Disappearing Footers in long document - Update

    Hi Alison:
    I suppose I could have qualified my statement, but you have to admit it was an attention getter. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> There are things that the Master Document can do. It's just not a good idea to work in it.

    For example, if you have a few dozen chapters, all in a heading style, in one document & wished to break it into individual documents, you could use the MD feature to do that. You could also print a series of documents & make a TOC of the individual.

    However, it would always be best to make copies of all the individual files first. And since you only create & use the master-subdocuments after all the editing is essentially finished, you minimize the chance for corruption. But now you'll look over you shoulder before using it. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

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