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  1. #1
    New Lounger
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    Any fixes for corrupt document? (Office 2002)

    Hi

    I have a Word document that (I think) has become corrupt. It is 200 pages and over 61Mb in size. There are some images but they are GIFS - removing them makes hardly any difference.

    Does anyone have any advice other than starting again? I really want to avoid cutting and pasting unformatted if I possibly can.

    Many thanks

    Claire

  2. #2
    Plutonium Lounger
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    Re: Any fixes for corrupt document? (Office 2002)

    In what sense has it become corrupt? From your description I gather that you can still open it. Do you have an idea where the problem is located? If so, you might copy the non-corrupt parts of the document before and after the problem zone to a new document, and hopefully you would have to reconstruct only a small part of the document.

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    Re: Any fixes for corrupt document? (Office 2002)

    I have previously had inexplicably large files like this (in XP). I think it was after I had tried using the file in a Master Document (which is reputed to behave strangely).

    Whatever the problem was, I found a fairly simple solution. Open the file and then go to 'Select all' (on the 'Edit' menu). This, obviously, selects all the text in the file. Press copy and then paste the text into a new, blank document. You should find a copy of your text in a file that is closer to normal size. If everything is there, you can safely delete the inflated file.

  4. #4
    Plutonium Lounger
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    Re: Any fixes for corrupt document? (Office 2002)

    This technique can be improved slightly by selecting everything except for the final paragraph mark in the document. The final paragraph mark appears to carry a lot of baggage and losing it can often fix strange document behaviour.

    StuartR

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    Plutonium Lounger
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    Re: Any fixes for corrupt document? (Office 2002)

    Hi John,

    Although the Master Document feature is reputedly becoming a little bit less wacky with each new version of Word, I still don't trust it. <img src=/S/flee.gif border=0 alt=flee width=25 height=25>
    (See Why Master Documents corrupt - "A master document has only two possible states: Corrupt, or just about to be corrupt.")

    Your tip will work in some situations. However, I have seen documents where one paragraph somewhere in the middle of the document was corrupt. It looked weird on screen, and printing always broke off there. Obviously, selecting the entire document, and copying it to a blank document wouldn't get rid of the corruption. Copying everything before the paragraph to a new document, and then everything after the paragraph did.

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Any fixes for corrupt document? (Office 2002)

    A few additional thoughts. First, make sure "Fast Saves" is disabled (Tools>Options...>Save). Second, some GIFs might be linked or embedded objects rather than pictures. Converting them to pictures probably will save space in the file. If you press Alt+F9 to toggle field codes and the GIFs look like field codes, then I recommend converting those to regular pictures (I would use Ctrl+Shift+F9 for each one). Third, if you use Word's automatic numbering, there have been issues with earlier versions of Word where list number templates become extremely numerous and swell up the file (along with causing other problems). I don't know if this is an issue in Word 2002.

  7. #7
    Uranium Lounger
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    Re: Any fixes for corrupt document? (Office 2002)

    I couldn't find the specifications for Word 2002. In previous versions, Word limited filesize to 32MB, excluding graphics. You say that excluding graphics made no difference. I wonder if Word 2002 eliminated the 32MB barrier?

  8. #8
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    Additional tricks

    If the final paragraph thing doesn't work, look next to section breaks. Failing that, it could be tables. We had this trouble in 2000, don't know if it's a problem in 2002. Tables seem to sometimes bloat the docs, especially if the doc was previously in another version of Word.

    Another approach is the divide-and-conquer approach: Cut half the doc to the Clipboard and save the doc. Check its size and see if there is a drastic improvement. If there is, you know the corruption is in the half on the clipboard. Paste it back, cut half of that chunk and continue in this way until you've isolate the problem.

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