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  1. #1
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    Printer/Pagination (Word 2000/XP)

    Where is the setting in Word to ignore the printer definition for pagination and formatting?

    Thanks!

  2. #2
    Plutonium Lounger
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    Re: Printer/Pagination (Word 2000/XP)

    I don't think that such a setting exists, and I doubt that Word can do without pagination and page formatting. You might try setting up a General | Generic/Text Only printer in the Printers control panel, with continuous paper, then set the document to print to this printer. I haven't tried this myself, though.

  3. #3
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    Re: Printer/Pagination (Word 2000/XP)

    I remembered what I was looking for. We have people using Word 2000 and XP and many different printer definitions, but creating documents from the same template. Will it help to maintain pagination consistency if they all make sure the option to "Use printer metrics to layout document" is UNchecked in Tools->Options->Compatibility tab?

    I'm trying to avoid having everyone install the same printer, etc.

  4. #4
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    Re: Printer/Pagination (Word 2000/XP)

    I hope somebody else will comment on this, I don't have experience with the effect of this compatibility setting. Sorry.

  5. #5
    Plutonium Lounger
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    Re: Printer/Pagination (Word 2000/XP)

    According to <!mskb=211862>Microsoft Knowledge Base Article 211862<!/mskb> the default setting of that option is OFF, and it is intended to give compatibility with some very old versions of Word.

    Any time the document is opened by someone with a different printer this is likely to change the pagination of the document. If you want the same pagination for all users then you really have to set them all to use the same printer. This doesn't have to be a real physical printer that exists - so long as the user has installed it and set it to be the default.

    StuartR

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    Re: Printer/Pagination (Word 2000/XP)

    Thanks, Stuart. I guess the next option is to build in the autoclose macro that it actually keeps the lines together we need. They look something like this:

    last line of text.


    DICTATOR NAME

    initials
    dictation date
    transcription date
    dictation job number

    I can bookmark this section and turn on the keep with next and make sure widow/orphan protection is on, but how do I find the last line with text on it and include that? Or do you know of a better solution?

  7. #7
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    Re: Printer/Pagination (Word 2000/XP)

    Somtimes I am a little slow....I'll use this macro instead of worrying about printer definitions;

    Sub BlockProtect()
    '
    ' BlockProtect Macro
    ' Macro recorded 10/19/2003 by Jeanie Baker
    '
    Selection.EndKey Unit:=wdStory
    With Selection.Find
    .Text = ".^p^p^p"
    .Replacement.Text = ""
    .Forward = False
    .Wrap = wdFindAsk
    .Format = False
    .MatchCase = False
    .MatchWholeWord = False
    .MatchWildcards = False
    .MatchSoundsLike = False
    .MatchAllWordForms = False
    End With
    Selection.Find.Execute
    Selection.MoveLeft Unit:=wdCharacter, Count:=1
    Selection.EndKey Unit:=wdStory, Extend:=wdExtend
    With Selection.ParagraphFormat
    .LeftIndent = InchesToPoints(0)
    .RightIndent = InchesToPoints(0)
    .SpaceBefore = 0
    .SpaceBeforeAuto = False
    .SpaceAfter = 0
    .SpaceAfterAuto = False
    .LineSpacingRule = wdLineSpaceSingle
    .Alignment = wdAlignParagraphLeft
    .WidowControl = True
    .KeepWithNext = True
    .KeepTogether = False
    .PageBreakBefore = False
    .NoLineNumber = False
    .Hyphenation = True
    .FirstLineIndent = InchesToPoints(0)
    .OutlineLevel = wdOutlineLevelBodyText
    .CharacterUnitLeftIndent = 0
    .CharacterUnitRightIndent = 0
    .CharacterUnitFirstLineIndent = 0
    .LineUnitBefore = 0
    .LineUnitAfter = 0
    End With
    End Sub

  8. #8
    Uranium Lounger
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    Re: Printer/Pagination (Word 2000/XP)

    Hi Jeanie:
    I've been away a few days & see you have a solution, but as far as the compatibility option goes:

    If this option is selected, Word uses the information from the printer driver that is installed as in some earlier versions of Word. If this option is disabled (default), Word uses built-in metrics to lay out the document. This means your document looks the same no matter what printer driver is installed. If you DON'T have Tools/Compatibility/Use printer metrics to lay out document checked (the default) then print preview always uses the default printer. If you DO have that option checked, then Word uses the printer's printer driver & you can see the difference in the document & in print preview.

    However, although this option will affect which printer driver is used, I'm not sure of the effect of using different printers.
    Cheers,

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