Page 1 of 2 12 LastLast
Results 1 to 15 of 17
  1. #1
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Styles 'not working properly' (Word XP)

    I am having trouble controlling the formatting with styles. I hope there are not too many questions for this post. - but styles have been driving me crazy. I hope you can either answer all my questions or point me to a document that will answer them. However

  2. #2
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Styles 'not working properly' (Word XP)

    5. A manual page break (Ctrl+Enter) does not function as a paragraph break, so the last line on the page containing the page break and the first line on the page after it will have the same paragraph style. Try setting Page Break Before in the paragraph formatting of the heading style, you won't need a manual page break then.
    6. If your document ends with a table, there is always a paragraph marker behind it. You can not delete the last paragraph marker in a document - ever. But you can set its font size to 1 point. This will make the blank trailing page disappear.

  3. #3
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Re - heading on first line - sometimes I am using a heading that is not always on the first line of a page - may be I have to have 2 different headings styles. I guess I can also hit the enter key to get tp the next page if I am on the last line - and then I should be starting with a new paragraph.
    6. Please clarify the table suggestion. When you say "paragraph marker behind it" - do you mean at the beginning of the table?? - I did not find a paragraph mark at the end of the table - unless you mean at the end of the text in the last cell?? Do you mean do format--font and set the size for the selected paragraph font to 1 - but then wouldn't this change the font size of the last text in the table??

  4. #4
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Styles 'not working properly' (Word XP)

    <blockquote><hr>1. Word is creating new styles for me and then telling me I have duplicate styles under the same name, for ex.
    - A style that I originally called List Bullet 2

  5. #5
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Stuart - thanks so much - I will try each of your suggestions. I have never seen any of these "guidelines" written anywhere. Do you know if something is written on the web or elsewhere that covers in-depth - how to really do stylesformatting so they come out right, etc. Thanks.

  6. #6
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Styles 'not working properly' (Word XP)

    You have lots of options...
    <UL><LI>Try buying and reading some books.
    <LI>Subscribe to Newsletters
    <LI>Read these forums and learn from other people's problems
    <LI>Look on the Word MVPS site for tutorials and FAQs[/list]No doubt other loungers will now join in with many more suggestions...

    StuartR

  7. #7
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Hi Doris:
    To answer or expand on a couple of points that I didn't see mentioned:<blockquote><hr>2. Please tell me which of the following settings you recommend changing (x= I have the options checked) to give me more control of the formatting? Please let me know if there are any other options that are important to set (e.g. have either checked or unchecked.)
    - Under Tools
    Attached Images Attached Images

  8. #8
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Phil - I tried your suggestion, but I cannot get numbering - especially outline numbering to work: - Not clear about your instructions.
    1. I am trying to outline number "headngs" e.g. H5 - numbered at level one, bold, then be able to do the rest of the outline numbers (a, i etc) - and be able to specify the font size, bold or italic. I am finding that I can set the numbering, but not the text that follows the number (that never comes out bold). Also the spacing is always wrong - the 1) is indented even though I align it at 0, and there is too much space between the 1 and the indent.
    2) Are you suggesting to
    a. create 5 styles before closing the new style dialog box, - or b. create 5 styles, then go back and modify them to add numbering c. What do you mean by LINK it to style H2?? and d. how can you modify 5 styles without exiting the dialog box. e. Also when you modify a style should you click "add to template"?
    3) The picture helps - thanks - except - I am not clear on what the indent means. Aligned at - sets where the number starts, Tab - sets the space between the number and the text - Indent?? still not clear what that does??
    Appreciate your help - Would love to get all this straightened out - it is so frustrating.


    ((Let me add to what Stuart has said:
    Create your styles before you applying numbering & create one for each numbering level you will use. Do not apply indentation, as the Bullets & Numbering dialog box will do that. After you've created your styles (e.g. H1 through H5), start at your level one (H1). Customize the numbering & link it to style H1. Then, WITHOUT CLOSING THE DIALOG BOX, customize level two & link it to H2. Do the same with each level before you finally exit the dialog box.))

  9. #9
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Styles 'not working properly' (Word XP)

    3) The indent value specifies where the second and subsequent lines of the paragraph will begin (if they exist, of course). If you set Indent to 0, the second line will begin at the left margin. If you set it equal to the tab space, the second line will start at the same position as the text on the first line.

  10. #10
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    StuartR - thanks so much for the MVP reference - tons of great info. I knew about the others - but will revisit more details of each. Thanks again.

  11. #11
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Hans - thanks that partly clears up what indent does - BUT - what confuses me is the preview - when I get the second line to "line up" with the first using preview - it seems that sometimes it won't line up no matter what - and also when it does line up tabl and indent are different values?? SHould I be ignoring preview?? Thanks.

  12. #12
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Styles 'not working properly' (Word XP)

    Check if you happen to have other tabs in the paragraphs where this happens.

  13. #13
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Hi Doris:
    To answer what hasn't been covered:

    You can either use the built-in heading styles or create your own. I'm not suggesting that you create your own...modifying the existing heading styles will probably work out better. IF you create your own, you create them without numbering & paragraph indentation. Then you link them to the numbering in the Bullets & Numbering dialog box.

    Assuming that you're using the built-in heading styles, if the numbering isn't coming out bold, do this. While you are in the numbering box, you will see a font button. Click on that & change the font to bold (or whatever you want).

    Also, if you create your own styles, I'm suggesting b. That you create them first & then add the numbering. For question 2c., there is a place near the bottom of the Bullets & Numbering dialog box (you have to click 'Mpre' to see it) where it says "Link level to style". For 2d, you simply start with level 1 & create your numbering & link to an existing style. Then WITHOUT closing the dialog box, click on the 2nd level & modify it. Keep going through all your levels. There is even a place near the bottom to give this numbering scheme a name. This is a good idea so that you will always know that you're using the correct list template.

    As far as clicking, "Add to template", I'd have to experiment. If you want a template to create a document with the correct numbering, then you could add the styles to the template. However, this is AFTER you've finished creating them, as there is no "Add to template" checkbox within the Bullets & Numbering dialog box.

    I hope this clarifies more than confuses. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  14. #14
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Hans - not sure I understand your suggestion/question. Which tabs should I try - in bullets and numbering or elsewhere?? I have had situations where the preview shows the text for the first and second lines lining up - and they don't. THanks.

  15. #15
    Star Lounger
    Join Date
    Jan 2003
    Posts
    73
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Styles 'not working properly' (Word XP)

    Phil - your answer mostly hepls but still have some more questions:
    1...." Assuming that you're using the built-in heading styles, if the numbering isn't coming out bold, do this. While you are in the numbering box, you will see a font button. Click on that & change the font to bold (or whatever you want)." - my problem was that the text did not come out bold - the number did come out bold. But then I was not "linking" a ?paragraph style to the number style.
    2. Do you only specify list style for the numbering and not the text that follows?
    3. Also in using outline numbering - should you/can you successfully - use a different "linked" text style for each leve?
    4. One other question - noone has gotten back to me as to why "clear formatting" sometimes does not appear in the task pane - Sometimes I get it to appear by switching the option to styles in use - but other times no matter what option I pick I cannot get "clear formatting" to appear.
    Thanks for the help.

Page 1 of 2 12 LastLast

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •