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    Cross Document Referencing (Word 97)

    Hi,

    We need to create a TOC which references a number of documents (about 60). For various reasons we cannot use master/sub documents - tried the RD field but it doesn't create hyperlinks to enable you to jump to the document. Are we approaching this the right way? <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

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    Re: Cross Document Referencing (Word 97)

    Perhaps someone else will come up with a solution but I don't think you can get the automatic TOC to create hyperlinks to the other files - only the page numbers for the current document will be hot.

    It would be possible to create the TOC and then manually add hyperlinks to those lines in the TOC that refer out to other documents. You would probably have to create a macro to do this since the next update of the TOC will wipe whatever customisation you just added. This is a largish coding task and you would also need to create bookmarks around each of the source headings so the hyperlinks could jump to the right page in the other files.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Cross Document Referencing (Word 97)

    Thanks Andrew - unfortunately putting bookmarks in each of the documents is not going to be practicable. There are about 60 of them and they will change over time... will keep digging around for another solution but thank you for your response. <img src=/S/bash.gif border=0 alt=bash width=35 height=39>

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    Re: Cross Document Referencing (Word 97)

    I'm not sure I understand: Do you need a document with just the other files' names, or do you need to consolidate the TOCs of those other documents into a single, hyperlinked table? The first might not be so tough, but the second...

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    Re: Cross Document Referencing (Word 97)

    Unfortunately it is the second one that we need to be able to do....

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    Re: Cross Document Referencing (Word 97)

    Karen, how would this work for you <img src=/S/question.gif border=0 alt=question width=15 height=15> Suppose you built a table in Word that is not a TOC, but you could put it immediately following the TOC in the main document. This table could be created to contain hyperlinks to each of the 60 documents, so if you know from the Main document which of the sixty you needed to go to, then you could click on the appropriate link in the separate table and the link would take you to the TOC of the target document (one of the 60). You could then use the hyperlink capabilities of its TOC numbers to go to the desired Section of the document. This is a little kludgey (sp?) because it does not give you a way to return to the main document. There maybe a way to do that, nevertheless, using bookmarks - have to think about it - lots of work regardless.

    Another alternative is to put the documents up on an Intranet (if you have one) in HTML with the appropriate hyperlinks to go around - this could be a lot of work as well <img src=/S/yep.gif border=0 alt=yep width=15 height=15>

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Cross Document Referencing (Word 97)

    Hi Karen,

    You might like to try this:
    1. In your source documents, create and bookmark the TOC - all source documents can use the same bookmark name (eg TOC).
    2. In your target document, insert an INCLUDETEXT field pointing to each source document's TOC bookmark.
    3. Update the fields in your target document & format in the appropriate style(s).
    4. In your target document, insert a clear, borderless rectangle or textbox covering each source document's TOC.
    5. In your target document, insert a HYPERLINK field attached to each of the objects created at 3, pointing to that document's TOC bookmark.

    Now, clicking on the object covering any of the TOC entries in the target document will take you to the TOC in the source document.

    If you don't mind turning the TOC entries in the target document into hyperlinks, you could skip the creation of the rectangle or textbox in (3) and just hyperlink the target document's INCLUDETEXT fields.

    Granted, this still won't get you to the heading in the source document in one go, but at least it opens the source document with its TOC displayed (and selected). Now, deselect the TOC then select the particular TOC entry and you'll arrive at your destination.

    Cheers
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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