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  1. #1
    2 Star Lounger
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    Inbox Organization (All)

    I get literally hundreds of e-mails per day as that is the way the company I work with communicates about everything. I have been using Nelson E-mail Organizer, a GREAT program which creates indexes and organizes your e-mail. Is there a way to organize Outlook e-mail efficiently without using a 3rd party product?

    I'm just trying to be efficient with my system resources and if I don't have to load 3rd party programs, I don't want to. So, any books, articles, etc., on how to really use the Inbox and e-mail of Outlook efficiently.

    Thanks!

  2. #2
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    Re: Inbox Organization (All)

    Is something as simple as the Rules Wizard, under the Tools menu, what you are after?
    Granville

  3. #3
    Uranium Lounger
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    Re: Inbox Organization (All)

    A lot can be done with Rules, Folders and Categories; under Tools | Organize (or directly click the Organize button, looks like a Tetris game), you can also use colors to identify messages by sender. How you work with them is somewhat personal preference; I could do more with automation & Rules, but I heavily use Folders, manually organized, where my assistant heavily uses Categories for pretty much the same thing. An advantage of Categories is that an item can have multiple Categories, so you can search for something by either "product" Category or "customer" Category, for example. Once you elect your categories and start applying Rules to Categorize items (apply Categories according to content, etc.), you can then View and Filter items by Categories, which has some further advantages.

    Slipstick is always a good place to look.
    -John ... I float in liquid gardens
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  4. #4
    5 Star Lounger
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    Re: Inbox Organization (All)

    The simplest system I've heard of - which works great in many ways for certain kinds of business processes - is to set up folders by year month: YYYYMM. This keeps the number of folders to a minimum and makes it easy to archive/delete, by simply setting an aging date. All you have to know to find something is the period in which it was delivered. Of course, the other techniques and be used with this too.

    This folder system doesn't work for me. I can't remember what I did last week - let alone 6 months ago. LOL

  5. #5
    Uranium Lounger
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    Re: Inbox Organization (All)

    You may have noticed that I mentioned that I use a Folder system, but that I'm a proponent of Categories. <img src=/S/rofl.gif border=0 alt=rofl width=15 height=15> In my case the horse is out of the barn and over the horizon, too late to saddle up Categories. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>
    -John ... I float in liquid gardens
    UTC -7DS

  6. #6
    5 Star Lounger
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    Re: Inbox Organization (All)

    I'm in the same boat. I've tons of "project" folders scattered over 3 pst files. Too late to change for me, even though when we consult on mail management we tell our users to use categories and/or date folders. The big problem with categories in an enterprise is that they are individually managed. It's a pain to use then on a workgroup or larger level.

  7. #7
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    Re: Inbox Organization (All)

    You know, that is a pertinent point. If it was possible to set categories at the server end organising group wide emails would be simplified to a degree. <img src=/S/hmmn.gif border=0 alt=hmmn width=15 height=15>
    Granville

  8. #8
    Platinum Lounger
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    Re: Inbox Organization (All)

    I would strongly suggest Colour-Coding - as it is by far the simplest to recognise and is more flexible to configure. I then follow that up with Folders. I tend to find Categories too "front-end heavy" - for setting up, but it should be fine if your range of correspondents doesn't chnage frequently. HTH
    Gre

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