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  1. #1
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    Email Addresses (Outlook 2000 SR-1, WXP)

    The address book in Outlook has provisions for more than one email address, i.e. Email2, Email3.

    When composing a message, how do you select addresses 2 and/or 3?

  2. #2
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    If you click the To button and browse your address book, you'll see a separate entry for each address. Unfortunately, you will have to scroll to the right to determine which line has the address you want to use.

    If you right click on the contact and choose to send a new message, then all the email addresses will be added to the To line.

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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    For some reason scrolling right in the Select Names dialog box only shows the primary name, not any secondary ones.

    Right-clicking on the contact name and then selecting "New Message to Contact" works great for selecting all email addresses stored for that contact.

    To select an address other than the primary one I found that I can click on the Address Book icon, right click on the name, click on Action, then click on "Send Mail To" -- this produces a list of all email addresses for that contact, and you can click on the one you want to use.

    Somehow it seems that these procedures should be simpler. Perhaps Outlook 2003 has improved the selection method. At least one can hope!

    Thanks for your help.

  4. #4
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    If I'm understanding correctly, what OldDog means is that when you scroll to the right on -each- address, you see the details of the underlying e-mail name and domain forming the address, for example

    "Chuck1 (chuckconnors@hollywood.com)".

    If you wish, you can edit the Contact E-Mail Properties for each address in 2000 so the Display Name shows something like:

    "Chuck 1 - Hollywood"
    "Chuck 2 - AOL"
    "Chuck 3 - WOPR"

    I think I even wrote some code to apply to Contacts so each e-mail address Display name takes the Form:

    "Contact Display Name - Domain Name"

    if you want to try it.
    -John ... I float in liquid gardens
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  5. #5
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    My problem was not what name is displayed, it was the fact that when I open the "Select Name" dialog box (by clicking on "TO" in a new email message) and then scroll to the right it only displays these fields: Name, Email address (the first one), Business Phone and Home Phone -- in that order. I haven't found a way to make it display the other email addresses.

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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    Under Help About, are you in Internet Mode Only? Right click your Contacts Folder, select Properties, Outlook Address Book tab, is the "Show this Folder as an email address book" box checked? (OldDog and Fellow Loungers, I don't run any Outlook version in IMO, can someone else assist Chuck?)
    -John ... I float in liquid gardens
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  7. #7
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    I'm in the Internet Mail Only mode, and the "Show this folder ..." box is checked -- except it is greyed out so there is no possibility of unchecking it.

    Actually, this is no longer a critical problem, as there is an easy work-around.

    Thanks for your help.

  8. #8
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    Chuck, don't leave us hanging. What's the work around?
    -John ... I float in liquid gardens
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    Hi John,

    Didn't mean to leave you hanging. I'm attaching a Word document that spells it all out.

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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    Fair enough, but they should all be showing up in your address book. MaryJ had a suggestion a while back to refresh address books, that was something like this: try disconnecting the address book based on Contacts, as shown in the attached screenshot, then close Outlook and all Outlook windows, restart Oultook and reselect Contacts as an address book.
    -John ... I float in liquid gardens
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  11. #11
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    Re: Email Addresses (Outlook 2000 SR-1, WXP)

    Thanks John,

    I'll give it a try when I get some time.

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