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  1. #1
    Lounger
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    Letter Wizard (Office 2003)

    I have been following the advice in Chapter 19 of Special Edition Using Microsoft Office 2003 about using the letter wizard in conjunction with a template created from one of the built-in wizard templates. I got the formatting that I want, and am able to have the letter wizard insert the necessary information, but have been unable to control where the letter wizard places some of the elements of the letter. I would like the subject line to appear between the Inside Address and the Salutation, but the wizard insists on putting the Subject Line below the Salutation. What might I be doing wrong.

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Letter Wizard (Office 2003)

    Without having seen any of the templates involved, this is just a guess. Many wizards/macros place content by looking for bookmarks in the document. If you turn on the viewing of bookmarks (Tools>Options...>View tab) and then use the Insert>Bookmark... dialog to "goto" the relevant sounding bookmarks, can you determine that they are not in the correct order? If so, you could modify the letter template to have them where you want them.

  3. #3
    Lounger
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    Re: Letter Wizard (Office 2003)

    No bookmarks appeared when I turned on View Bookmarks, and none appeared in the Insert Bookmark dialog. In creating my template, I attempted to follow the instructions at pp. 517-521 of "Special Edition Using Microsoft Office 2003." I can't attach it to this post, because it has a .dot extension. If I save it as .doc, it loses its templateness.

  4. #4
    Plutonium Lounger
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    Re: Letter Wizard (Office 2003)

    You can put the .dot in a zip file, and attach that.

  5. #5
    Lounger
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    Re: Letter Wizard (Office 2003)

    I have done so, and attached it to this post.
    Attached Files Attached Files

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Letter Wizard (Office 2003)

    This Wizard doesn't appear to be very configurable and there's no help to speak of. I fear you will have no control over its behavior. How inconvenient! Depending on your needs, you might be able, with maybe 8 hours of work, to build your own letter wizard that drills down to the essentials. Or you could use a find/cut/find/paste approach with code like this, after running the wizard:

    <pre>Sub MoveSubjectBeforeSalutation()
    With Selection
    .HomeKey Unit:=wdStory
    With .Find
    .ClearFormatting
    .Style = ActiveDocument.Styles("Subject Line")
    .Text = ""
    .Replacement.Text = ""
    .Forward = True
    .Wrap = wdFindContinue
    .Format = True
    .MatchCase = False
    .MatchWholeWord = False
    .MatchWildcards = False
    .MatchSoundsLike = False
    .MatchAllWordForms = False
    If .Execute() = False Then
    .ClearFormatting
    Exit Sub
    End If
    End With
    .Cut
    .HomeKey Unit:=wdStory
    With .Find
    .Style = ActiveDocument.Styles("Salutation")
    If .Execute() = False Then
    ActiveDocument.Undo 'undo the Cut
    .ClearFormatting
    Exit Sub
    Else
    .ClearFormatting
    End If
    End With
    .Collapse direction:=wdCollapseStart
    .Paste
    End With
    End Sub</pre>

    There's probably a prettier way, but... (to use preformatted code from the Lounge, copy and paste it into a Word document first, otherwise, the line breaks may get lost in the translation).

  7. #7
    Lounger
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    Re: Letter Wizard (Office 2003)

    Thank you very much. I'll give this a try.

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