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  1. #1
    2 Star Lounger
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    Putting the Outlook mailing adress in a Word doc (XP SP2)

    I have perhaps a hundred Outlook contacts with an address (Home, Office etc) which is marked as the mailing address. In Word I have a template I use for a letter.

    When I want to write a letter to someone I locate the contact in Outlook, highlight the mailing address and Copy it. Then I switch back to my Word document and Paste it in.

    Is there a better way?

    Note: I have tried the following: opening the contact and choosing New|Office Document|Word document. Outlook just hangs on me (Not Responding) and I have to close it manually.

    Some qualifications: I use Windows XP; I never need to send the same letter to multiple correspondents; I usually highlight the address in the Word document after printing it so that I can print an envelope. I often don't save the letter after printing. I often need three things from Outlook: I need the name, the company and the mailing address. I could live with always getting these three items even if one or two of them aren't needed in any one letter.

  2. #2
    Plutonium Lounger
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    Re: Putting the Outlook mailing adress in a Word doc (XP SP2)

    Have you tried the Address Book button in the Standard toolbar in Word? (If it's not on your toolbars, select Tools | Customize...; activate the Commands tab; select Inset in the Categories list; the Address Book button is near the end in the Commands list; drag it to one of your toolbars)

  3. #3
    Uranium Lounger
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    Re: Putting the Outlook mailing adress in a Word d

    Hi John:
    You should be able to insert names from your Outlook contact list directly into Word; I know I can with Word 2000. You can go to Tools/Customize... & add the Insert Address button to a toolbar by dragging it. Clicking the drop down arrow should let you scroll your names. I believe that there were some threads on changing the Autotext entry for the address field, so you could customize it. If I can find it, I'll add to this post. See the attached picture.
    Attached Images Attached Images

  4. #4
    3 Star Lounger
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    Re: Putting the Outlook mailing adress in a Word doc (XP SP2)

    John,

    What you have to do in Word is create an autotext entry called

  5. #5
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    Re: Putting the Outlook mailing adress in a Word d

    Will this work with Public Contact Folders on an Exchange Server as well? - Thanks.

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Putting the Outlook mailing adress in a Word d

    I don't have Exchange Server, but if you can get the GAL or other public address list to show in the address book dialog in Outlook, it should carry over to Word.

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