Results 1 to 15 of 15
  1. #1
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Create 1 Doc from 10? (W2002)

    There are many ways to do this, but when you combine separate documents into one, there can only be one "Normal" style, etc., so if you have defined the styles to be different in any of your documents, bad things are likely to happen when they are combined. If, on the hand, you were very consistent, then the most common approach would be to go to the end of the document, Insert>Break>Next

  2. #2
    Silver Lounger Bruce K's Avatar
    Join Date
    Apr 2002
    Location
    Phoenix, Arizona, USA
    Posts
    1,876
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Create 1 Doc from 10? (W2002)

    Hi, Jefferson ~

    All the documents are of the 'Normal' style and there are no footers and headers.

    What I have done here is create a series of documents with text and text around small photos that are centered on each page in such a way that they will print equidistant from the logo and company info at the top and the company tag line at the bottom.

    What I am afraid of is if I 'Insert file', then each page will be off by one line, thus throwing the print centering out of synch. I am hoping I can merge them without affecting this spacing, if this makes sense, to create as you say, one virtual document.

  3. #3
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Create 1 Doc from 10? (W2002)

    You probably mean the INCLUDETEXT field. This can be inserted as follows:
    Select Insert | File...
    Locate and select a file
    Click the dropdown arrow on the right side of the Insert button
    Select Insert as Link.

    or insert field braces by typing Ctrl+F9, then make it look like this:

    { INCLUDETEXT "Cocuments and SettingsBruceKDocument1.doc" }

    Right click, select Toggle Field Codes, press F9 to update.

  4. #4
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Create 1 Doc from 10? (W2002)

    > What I am afraid of is if I 'Insert file', then each page will be off by one line

    Sounds as though this concern is from experience. If you find this happening, check the Tools>Options...>Compatibility settings and see whether any boxes are checked (or need to be checked) in relation to suppressing line spacing. Following a section break you shouldn't have to do this, but if you do, that's where I would look.

  5. #5
    Silver Lounger Bruce K's Avatar
    Join Date
    Apr 2002
    Location
    Phoenix, Arizona, USA
    Posts
    1,876
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Create 1 Doc from 10? (W2002)

    Hi, Hans ~

    Unfortunately, the 'Insert file' and 'Insert as link' both did what I feared - inserting the text at either the last line or last space of page resulted in the spacing skewed not only by only a line or two, but even inserted half and/or whole blank pages which makes no sense to me at all.

    I would like to simply retain the simple formatting and spacing of each page, but somehow join all the pages as they are.

  6. #6
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Create 1 Doc from 10? (W2002)

    Does simply copying and pasting the contents of each document into one accomplish what you want?

  7. #7
    Silver Lounger Bruce K's Avatar
    Join Date
    Apr 2002
    Location
    Phoenix, Arizona, USA
    Posts
    1,876
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Create 1 Doc from 10? (W2002)

    Checking 'Tools' > 'Options' > 'Compatibility', under Word 2002 there is nothing checked and there seems to be nothing beneficially noteworthy to check in this case.

    Copying and pasting will not work - it will ruin the centering of the body text between the company logo & info at the top of the stationery and the tag line & company info and the bottom of the stationery.

    In essence, I would like to digitally 'tape' the bottom of one page to the top of the next, so to speak, and so on.

  8. #8
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Create 1 Doc from 10? (W2002)

    Did you insert the section breaks first? You will need one before each inserted document.

  9. #9
    Silver Lounger Bruce K's Avatar
    Join Date
    Apr 2002
    Location
    Phoenix, Arizona, USA
    Posts
    1,876
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Create 1 Doc from 10? (W2002)

    Hi, Jefferson ~

    No, I did not insert section breaks. What are they and how shall I do that? And at what point shall I insert the scetion break and then the text? At the end of the last sentence of the page? Tab to the last space of the page?

  10. #10
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Create 1 Doc from 10? (W2002)

    "Next Page" section breaks are like regular page breaks (Ctrl+Enter) but they let you set the Page Setup properties independently for each section. You can break anywhere in a page and the new section will start on the next page. You don't need to go to the bottom. Normally. With your vertical centering, I'm not sure exactly how you're doing that, so perhaps you will need to "pad out" the page with returns. You'll have to experiment and see.

  11. #11
    Silver Lounger Bruce K's Avatar
    Join Date
    Apr 2002
    Location
    Phoenix, Arizona, USA
    Posts
    1,876
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Create 1 Doc from 10? (W2002)

    I have 10 Word documents I would like to turn into 1 document. Is there a means of accomplishing this in Word, placing them in a particular order, while retaining the formatting of text and images of each respective page??

  12. #12
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Create 1 Doc from 10? (W2002)

    Hi Bruce:
    When you do finally insert section breaks before you insert the documents, you can do something else to insure the same formatting. Let's call the documents that you'll be inserting Insert1, Insert2, etc. You create Next Page section breaks in the target document. Open both the target document & the Insert documents & then do the following:

    1. Put the cursor in Insert1, go to File/Page Setup..., & then click OK. (Don't make any changes).
    2. Put the cursor in the appropriate section in the target document & press F4. This repeats the last action, which was to set the section formatting of Insert1.doc.

    Now repeat the above steps for each insert document, alternating between Insert2 & the target document (with the cursor in the appropriate section), then Insert3 & the target document, etc. NOTE: if all the formatting of your Insert documents is identical, you can select all the sections in the target document & press F4 once.
    Hope this helps,

  13. #13
    Silver Lounger Bruce K's Avatar
    Join Date
    Apr 2002
    Location
    Phoenix, Arizona, USA
    Posts
    1,876
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Create 1 Doc from 10? (W2002)

    I inserted a page break by Insert > Break > Next page (& Page break). The cursor was not at the bottom as you indicated, yet it did insert the file at that point and put the pages before it rather than after it, and the simple spacing went completely out of whack. The new section did not start on the next page.

    Am I doing something wrong? It seems to me that joining simple spaced pages centered on letterhead (no special formatting or footers/headers or anything) should be a very simple task in Word.

  14. #14
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Create 1 Doc from 10? (W2002)

    I'm a bit lost on your processs here. Try this:

    1. <LI>Change to Normal view. (View>Normal)
      <LI>Go to the end of the document (Ctrl+End)
      <LI>Insert a Next Page section break (Insert>Break>Next Page)
      <LI>Insert one of your files (Insert>File)
      <LI>Repeat the Insert>Break, Insert>File until finished
    Now... this will work for ordinary documents. What did you do to create the "simple spacing"? Can you post a sample? If all else fails, there's always "vertical alignment" under File>Page Setup...
    Attached Images Attached Images

  15. #15
    Uranium Lounger
    Join Date
    Mar 2001
    Location
    New Jersey
    Posts
    6,684
    Thanks
    1
    Thanked 11 Times in 11 Posts

    Re: Create 1 Doc from 10? (W2002)

    Bruce,
    If you open the first document and start with the cursor at the end of the document and hit Enter until the cursor is at the top of a new page and then try to paste the copied content of the second document in the sequence there you should be able to maintain formatting and page spacing and all the images and text should stay in their proper places. You may have to delete an extra blank line or two at the top of the page after you paste the next document. Also, if you are bringing along an extra space, tab set or paragraph mark with your copied document, that can throw off all the formatting and scatter things all over the page or even the document (I've had pictures from the second document end up at the beginning of the first document and half off the page). This method usually works for me when all else has failed. Sometimes you have no choice but to do a little manipulating with the new document to get the formatting back to "normal" or a reasonable alternative.

    And yes, this should be easier to do. Some sort of document merge wizard would make somebody rich !!!
    <IMG SRC=http://www.wopr.com/w3tuserpics/DocWatson_sig.gif>

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •