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  1. #1
    JackieC
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    Increasing File Size

    I have a 120 page Word documents with graphics (pasted as pictures), the file size has balooned to 43MB. If I copy the file content and paste it into another document the file size decreases to 1.MB. Does anybody know what is happening here?

  2. #2
    Uranium Lounger
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    Re: Increasing File Size

    Hi Jackie:

    Could it be that you have Tools/Options/Save/Fast Saves ticked? If so, turn it off!! It will cause document corruption & slow you down eventually.

  3. #3
    2 Star Lounger
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    Re: Increasing File Size

    Here's a couple of additional possibilities.

    What version of Word are you using? I think internally Word 95 changes the type of graphics to bitmaps(bmp) even if you put in a jpg and gif. I think Word 97 & 2000 internally save as PNG.

    Also, if you are saving the document as Word 97/6.0/95, it saves it as a dual file format. i.e. The file size about doubles since it's really saving it as Word 95 and Word 97/2000 in the same document.

  4. #4
    JackieC
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    Re: Increasing File Size

    Thanks All

    But I'm using Office2000 without fast saves. I've been reviewing the Office website and can find anything related to pictures. However, I've seem issues similar to this when OLE is used. I think somehow Word is not saving the file correctly - maybe not purging old edits. I know this file has been copied several times.

  5. #5
    Platinum Lounger
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    Re: Increasing File Size

    Bloat has been around for a while. It occurs in tempaltes too, where each edit session seems to increase the file. I suspect that there is still a great deal of code in Word that marks text as deleted (thereby leaving it in place) without physically reclaiming the space.

    You may be able to identify YOUR culprit by tabulation of the typical file that suffers bloat. e.g. perhaps it occurs often in files with many graphics, or in files that are exchanged between users, and so on.

    A simnple fix ought to be to start a new document based on the OLD document and then save it over the old document. This technique ought to obtain all the template-like characteristics and all the text. I'm not sure whether Word would copy the entire document (thereby copying all the residual blaot) or whether it would obtain just the "live" stuff, leaving the flotsam behind.

  6. #6
    BAM
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    Re: Increasing File Size

    Hi Chris,

    <<I suspect that there is still a great deal of code in Word that marks text as deleted (thereby leaving it in place) without physically reclaiming the space.>>

    This only applies to Fast Saves. A Fast Save simply merges changes to the file.

    If Fast Saves are not enabled then during a Save the file is completely re-written.

    See <A target="_blank" HREF=http://support.microsoft.com/support/kb/articles/Q197/9/78.ASP>http://support.microsoft.com/support/kb/ar...s/Q197/9/78.ASP</A> (or type mskb 197978 in your Address bar) for more information.
    ~~~~~~~~~
    Cheers!

  7. #7
    Plutonium Lounger Leif's Avatar
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    Re: Increasing File Size

    >> type mskb 197978 in your Address bar..

    . . . that didn't work for me - 'No Documents Found'

    However, typing 'Q197978' brought up the KB article as first choice (default MSN search).

    Interesting approach, though <img src=/S/thinks.gif border=0 alt=thinks width=15 height=15>

  8. #8
    BAM
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    Re: Increasing File Size

    Hi Jackie,

    Have you verified that Track Changes is not turned on? Take a look in your Status Bar and if TRK is in bold then that is the culprit.

    To turn off Track Changes, double-click TRK in the Status bar. You will also need to go to Tools/Track Changes/Accept or Reject Changes and Accept All.

    If this isn't it, then you may want to try saving the document as RTF or HTML and then back to a Word format again. The increase in file size can be an indicator that your document is on the verge of becoming corrupt, and saving it as RTF or HTML can decrease that chance.
    ~~~~~~~~~~~
    Cheers!

  9. #9
    BAM
    Guest

    Re: Increasing File Size

    Hi Leif,

    This is a relatively new method of obtaining KB articles since MS did away with the automated MS Help email service: mshelp@microsoft.com, so who knows if all of the "bugs" are worked out. <grin>

    I heard that the results might be different if you are outside the US. Another thing to check is to see if you have MSN set as a search provider in Search/Customize/Autosearch Settings.

    Also, under "When searching" if you have "Just go to the most likely site" selected you will jump to the KB article immediately.
    ~~~~~~~~~
    Cheers!

  10. #10
    Uranium Lounger
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    Re: Increasing File Size

    Hi BAM:

    I tried it too, using IE5.5. Typing mskb197978 brings up page cannot be displayed message. And I set the search settings to go to the most likely site & I'm in California (which is still in the U.S. unless there's been a recent earthquake that I missed). <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Oh, & the little box says "brought to you by MSN search". Oh well...

  11. #11
    BAM
    Guest

    Re: Increasing File Size

    Hi Phil,
    Did you go into Customize and then "AutoSearch Settings" and verify that MSN is the Search Provider?

  12. #12
    Uranium Lounger
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    Re: Increasing File Size

    Hi BAM:
    Yep. And changed the setting from "just display results" to "go to most likely site". Maybe it's the Network, although I have no trouble going there directly.

    It just changes to "http:///? MSKB197978" & gives that message.

  13. #13
    BAM
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    Re: Increasing File Size

    Hi Phil,

    Did you include a space between mskb and 197978?

    Also, what happens if you change MSN to RealNames?

    It worked fine for me on the first try. However I'm starting to think that this may not be as useful as MS thinks since there are those who are having difficulty with it...

  14. #14
    Uranium Lounger
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    Re: Increasing File Size

    Hi BAM:
    Uuh, no I didn't include a space between mskb & the number--but I made that change & tried again. No dice. And I'm not familiar with "RealNames". Where is that setting?

  15. #15
    BAM
    Guest

    Re: Increasing File Size

    Hi Phil,

    It's in the list of Search Providers in the Autosearch Settings of the Search/Customize.

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