How to secure Public Folders in Outlook (Outlook 2000 SR3)

[Satiria]

I know how to set up a Public Folder in Outlook, and I know how to give certain users specific permissions to that public folder. But I'm missing how to deny "view" access to everyone else in the company. I know that it's probably obvious...but I haven't stumbled upon it yet. I did some looking around on the MS Knowledgebase, but typically I can find answers here faster. Anyone know how to do this. Thanks in advance.

Sat.

[vswearingen]

Add them to the permissions list and give them no rights? Isn't there a user named <default>?

[Satiria]

Yes, there is a Default user. Would I give that user None rights?

[vswearingen]

I think that's the ticket!

V.

[OldDog]

On the right track here. But you set default to this then you need to be careful to ensure that the users who need access have at least view rights through the folder tree.

If you will be setting up complex folders systems, then you'll have less pain if you set all the users and their permissions on the highest level folder - before you create sub-folders. Subfolders inherit the permissions of their immediate parent at time of creation. Subsequent changes are not replicated. (there is an exchange admin too in BORK that can do this.)

[holdew]

You can actually go one step further then "none" rights. You can also uncheck the box for "Folder Visible". With this unchecked, people for whom you have not given access will not even be able to see the folder exists.

[vswearingen]

That's right. The 'folder visible' checkbox is the magic. You can check this checkbox when you want to give rights to subfolders, but NOT the parent folder. Users will then see the folder, but not its contents. Uncheck the box and they can't even tell it's there unless they have specific permission.