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  1. #1
    New Lounger
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    How setup an Outlook 'offline' starup password (2002 SP-2)

    Hello,

    How can I configure Outlook 2002 to prompt for a password upon startup when I am disconnected from my company's Exchange Server? When I am at a customer

  2. #2
    Plutonium Lounger
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    This question has been asked many times in the MS newsgroups. There is no password for the .ost file; you'll have to rely on the Windows password for your laptop, and/or your screensave password.

  3. #3
    New Lounger
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    Hi Hans,

    Thanks for the reply! Too bad it can't be done since it's not uncommon to want to be able to walk away from your system and not feel that your .ost file is exposed. I'm not real comfortable depending on the screen saver password. Do you have any feel for how securee that really is? (Jeezze - another lame design from MS).

    Thanks again.

    Al

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    Super Moderator jscher2000's Avatar
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    If you run Windows 2000, or 2002, use Ctrl+Alt+Del and choose Lock Workstation, or just press the Windows key plus L. Then you are protected by your Windows password, no screensaver needed. (NT was similar in principle, but the keystrokes may be different.)

    For Windows 98 and ME, the screensaver is the best bet. You can create a macro or script to run the screensaver immediately if you like. Since I mostly live in Word, I wrote a macro:

    <pre>Public Sub SecureNow()
    'jfsSecureNow - Starts the screen saver immediately
    'Created 03/07/95, Jefferson F. Scher
    'Converted 6/14/99; updated for Windows NT/2000 10/3/01

    Dim strScrnSaver As String, strMsg As String
    Dim intHandle As Double

    'Retrieve name of current screen saver from system.ini
    'append command switch (otherwise you get the
    'configuration dialog), and then shell to it
    strScrnSaver = System.PrivateProfileString("system.ini", "Boot", "SCRNSAVE.EXE")
    If strScrnSaver = "" Then 'user does not have a screen saver set up
    If System.OperatingSystem = "Windows" Then
    strScrnSaver = "c:windowssystem3dflow~1.scr"
    ElseIf System.OperatingSystem = "Windows NT" Then
    strScrnSaver = "c:winntsystem32ssmyst.scr"
    Else
    'cannot do
    Exit Sub
    End If
    strMsg = "I realize you hadn't selected that screen saver, but I had to pick something! "
    strMsg = strMsg + "If you want to choose a different screen saver, right click on your "
    strMsg = strMsg + "desktop, choose Properties, and then click the Screen Saver tab."
    End If
    strScrnSaver = strScrnSaver + " /s"

    On Error GoTo Oops
    intHandle = Shell(strScrnSaver)
    On Error GoTo 0

    If strMsg <> "" Then
    MsgBox prompt:=strMsg, buttons:=vbInformation + vbOKOnly, Title:="Mea Culpa"
    End If
    Exit Sub

    Oops:
    On Error GoTo 0
    MsgBox "Not able to start screen saver. Check your settings in the Display Control Panel."
    End Sub</pre>

    That's some very funky old code, but you get the idea. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  5. #5
    New Lounger
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    Hello Again Jefferson!

    Thanks much for the code. I guess this and the W2000 Lock facility will have to do.

    Thanks again.
    Al.

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    Locking is good. I lock my computer whenever I leave my desk. Particularly around those times of year when someone might mischievously send an e-mail out as "me." <img src=/S/wink.gif border=0 alt=wink width=15 height=15>

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    Plutonium Lounger Leif's Avatar
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    I've got a link to my (password-protected) screensaver on my quick launch bar - one click gives the appearance the screensaver has cut in naturally rather than due to a feeling of overwhelming paranoia!

    However, I can't for the life of me remember how I created the shortcut - anyone care to remind me?

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    Super Moderator jscher2000's Avatar
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    I assume it's a batch file, but maybe that's a bad assumption...

  9. #9
    Plutonium Lounger
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    If you right-click the shortcut, and select Properties, you'll be able to see its target. Is it a .scr file?

  10. #10
    Plutonium Lounger Leif's Avatar
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    <P ID="edit" class=small>(Edited by Leif on 08-Dec-03 07:29. - I found the answer!)</P>Edited - I found the answer!

    OK - found it in "C:Program FilesMicrosoft OfficeOffice10Shortcut BarOffice" - there reside all the Office shortcuts, including one to the screensaver. Copying it to the desktop then dragging onto the QL bar does the trick.

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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    What are you going to do when you upgrade to Office 2003 and there is NO "Office toolbar"?

    I you can make a shortcut to the "scr" file that you what to use. Just tried it, using Windows XP Home and the Marque works just fine.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  12. #12
    Plutonium Lounger Leif's Avatar
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    No idea - I'm currently considering de-grading back to Office 2000 as a cheaper option to upgrading everyone else...

    Does the password protection kick in when you tried it? If I create a shortcut to the SS I normally use, the password protection does not seem to work!

  13. #13
    Uranium Lounger
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    Can you add it to the Quick Launch TB? (My company plans to upgrade to '03 in about 5 months, so I have to put my learning hat on.)
    -John ... I float in liquid gardens
    UTC -7ąDS

  14. #14
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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    Leif and John,
    To both of your questions.
    Yes it can be placed in the Quick Launch bar.
    No, the password does NOT work from the Icon on the desktop or the Quick Launch bar.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: How setup an Outlook 'offline' starup password (2002 SP-2)

    You can install the office toolbar from any office cd. Do a custom install and only choose the toolbar.

    It's more secure to lock the desktop since once you give the password, the pst is opened for all to see anyway.

    If you disable ost then outlook can be configured to always require a password before viewing mail - but like psts, once outlook is opened anyone can see your mail unless you lock the desktop.

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