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  1. #1
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    Rights Management (Office and Outlook generally)

    I'm very interested in peoples' view about rights management.

    Some of my colleagues think that it is well enough handled by corporate policies, others think that a Microsoft only solution (with the necessary upgrade to Server 2003) is anathema.

    I can see that the legal and financial services industries might want to make use of this facility.

    I would be grateful for any comments.

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Rights Management (Office and Outlook generally)

    It is inevitable that there are some documents so sensitive that you want to ensure that they are seen only by authorized parties. If the risk of losing control of those documents is higher than the cost of implementing rights management, go for it. If not, then don't.

    In the short run, password-protected PDFs are a more universal solution.

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    Re: Rights Management (Office and Outlook generally)

    Can you give a little compare/contrast to using one "platform" or format versus the other as someone familiar with Office and PDF use and attuned to many of the circumstances where rights management would be necessary either for a legal (maybe liability) reason or for a security reason to protect information?

    In other words is Microsoft taking on Adobe and other pdf makers by introducing this capability with MSO 2003 in a major way since rights management capability has been around a good while?

    Thanks,

    SMBP

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    Re: Rights Management (Office and Outlook generally)

    In the Beta, it was possible (easily) to take a screen shot of say an email with Rights Management enabled, and then (again, easily) manipulate it from there, copy and paste to an OCR program for example. In other words, the security was easily defeatable. I didn't follow the progress of that part of the Beta very closely, as it's not something I use or have a lot of interest in, but even if screen shots are no longer allowed, I wouldn't want to allow any really sensitive information to be floating around the ether at all, Rights Management or no. Seems like the poster boy for "false sense of security" to me.....

    kip

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    Super Moderator jscher2000's Avatar
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    Re: Rights Management (Office and Outlook generally)

    I downloaded an article from Microsoft months ago and have not had time to read it over. I also have not received by free Office 2003 from the launch event. Can I get back to you in February?

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    Re: Rights Management (Office and Outlook generally)

    Kip I appreciate the insight. Jefferson there is an awful lot available written as you know--many many articles on rights management in places like Smart MS Solutions but some of them tough going for me. You should get the free MOS 2K3/Infopath soon, but unfortunately a comany called Catalysis in Seattle mailed them out via the US mail with no tracking and no insurance so the time should take 15 days. If you get an email on this from MSTrial or MOSFree--and expand the header you'll see Catalysis' IP Address and Exchange server. They began mailing them out a day or two before Thanksgiving about the 26th November.

    SMBP

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    Re: Rights Management (Office and Outlook generally)

    PDFs are clunky and require acrobat on every computer. if you lose the password or forget it you are out of luck. (Except for a password cracker). RM works on a certificate assigned ot the email address so it's not easily forgotten. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    RM is needed, it allows you to enforce corporate policies that say "don't not forward". If someone makes a screenshot and gets fired, they can't say they didn't know the document wasn't to be shared. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    We're rolling it out after the first of the year - a server is running in a test lab currently and should be live after Jan 1.

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    Re: Rights Management (Office and Outlook generally)

    Thanks for this distinction. But when you say we're rolling it out in January what is it?

    SMBP

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    Re: Rights Management (Office and Outlook generally)

    MaryJ I agree that there is value in having a "line to cross". I was particularly responding to Jschers comment:

    <hr>It is inevitable that there are some documents so sensitive that you want to ensure that they are seen only by authorized parties<hr>
    I don't think that Rights Management provides that, does it? (I'm not sure that anything does...)

    kip

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    Re: Rights Management (Office and Outlook generally)

    We're rolling out the Rights Management server to the entire network in Jan.

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    Re: Rights Management (Office and Outlook generally)

    RM comes close to providing that level of security - save not creating the document to begin with. That's unacceptable to most users. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Yes, there are ways around it, like screen shots or digital pictures - but even the goverment has that problem with highly classified documents. RM will make it a lot easier to protect the documents from corporate spies, hackers, and snopes.

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    Re: Rights Management (Office and Outlook generally)

    Thanks MJ sorry to be slow on the uptake. You mean at work I think but I still wonder if this is home-made or do you use some 3rd party software?

    SMBP

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    Re: Rights Management (Office and Outlook generally)

    It sounds like you aren't familiar with the Rights Management server that Microsoft released recently.

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    Re: Rights Management (Office and Outlook generally)

    It sure does. I have a lot of server learning curves but I have Small Business Server so I'm getting into them and the server sites. I can go after it now. I've seen it mentioned, but if you're not in an active server environment they have about 35 or so servers. Sorry I didn't pick up on this--I can context it now with Windows Rights Management Services some info. I guess that the new Rights Management functionality in Office will mesh with this server and others, in particular since you can download RMS for Windows Server 2003.

    Thanks,

    SMBP

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