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  1. #1
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    Table editing frustrations (XP)

    I've just finished a very annoying Word XP session, editing the cells of an A4-sized table, 35 rows by 23 columns, wherein many cells are merged together. I had to add and remove a considerable number of the "box" line segments round text in cells using the Pencil tool from the Tables and Borders toolbar, at 400% magnification (to enable me to add or remove the correct line segments). This particular document gets edited annually, and previously I used Word 97, and Word XP appears to be worse.

    a) It took me a long time to realise that, when I added or removed a line segment, the focus immediately switched back to the current cursor position! I don't remember that happening in Word 97...

    [img]/forums/images/smilies/cool.gif[/img] At lower magnification, I had problems with getting a drawn line segment to "stick", and often got a diagonal line drawn across the cell, which I didn't want.

    c) there still does not seem to be any simple way of determining how thick a line has previously been made, except by choosing a size and drawing a line next to it, and comparing the two. Similarly what black-and-white shading value (% grey) has been previously applied to a cell, except by choosing a particular grey value and applying it to an adjacent cell, and comparing. Undoubtedly I'm missing something...

    d) Although it's no great problem, I note that the file size for this year's Word XP edit is over twice that of last year's Word 97 edit.

    I think all the above can be summed up as a Grrrh...!
    <font face="Script MT Bold"><font color=blue><big><big>John</big></big></font color=blue></font face=script>

    Ita, esto, quidcumque...

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Table editing frustrations (XP)

    Hmmm, what is this pencil thing of which you speak?? You might get better results on the next round by pasting the whole thing into Excel, editing there, and then pasting back as Rich Text (Edit>Paste Special>Formatted Text, or something like that). I guess it depends on your preferences for working with borders and how much math/sorting is involved.

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    Re: Table editing frustrations (XP)

    "This pencil thing of which I speak" is the left-hand icon in the Tables and Borders toolbar, used for drawing lines of different thickness and type (dottted, dashed, mixed, multiple) round cells. The ToolTip says "Draw Table" - which is what I did!

    The thought of pasting such a complex structure into Excel fills me with Deep Horror!
    <font face="Script MT Bold"><font color=blue><big><big>John</big></big></font color=blue></font face=script>

    Ita, esto, quidcumque...

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    Re: Table editing frustrations (XP)

    You can see the line thickness and shading applied to a cell, table or paragraph, by selecting it then choosing Format/Borders and Shading, or from the Table menu/Table properties/borders and shading.

    The other love it or hate it feature that might get you with Tables in Word 2002 is the way it automatically resizes column widths to fit the text. Make sure "automatically resize to fit contents is off. (Table/Table Properties/Options.
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    Super Moderator jscher2000's Avatar
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    Re: Table editing frustrations (XP)

    My excuse is... I only use that toolbar when I need one of the alignment options they left off the menu. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> I always use the borders dialog box for bordering cells (or paragraphs); I have the illusion that it gives me more control.

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    Re: Table editing frustrations (XP)

    ...but it sure is 'innovative' isn't it! It'd be nice if it were efficient. That said, I love the draw and erase tools for table cells. It sure beats the old-fashioned splitting and joining - unless you need to get your work done in a hurry.

    Nested table support is what's causing your file bloat - necessary for www publishing, as if ANYONE would use Word for that.

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    Re: Table editing frustrations (XP)

    Hi John,

    You could use a macro to quickly report a cell's attributes. For example:

    Sub GetCellAttrib()
    If Selection.Information(wdWithInTable) = True Then
    MsgBox "Cell Address: " & Chr(64 + Selection.Cells(1).ColumnIndex) & Selection.Cells(1).RowIndex & _
    " , Background Colour Index: " & Selection.Cells(1).Shading.BackgroundPatternColorI ndex & _
    " , Texture: " & Selection.Cells(1).Shading.Texture & vbCrLf & _
    "Border Line Styles: Bottom- " & Selection.Cells(1).Borders(wdBorderBottom).LineSty le & _
    " , Top- " & Selection.Cells(1).Borders(wdBorderTop).LineStyle & _
    " , Left- " & Selection.Cells(1).Borders(wdBorderLeft).LineStyle & _
    " , Right- " & Selection.Cells(1).Borders(wdBorderRight).LineStyl e & vbCrLf & _
    "Border Line Widths: Bottom- " & Selection.Cells(1).Borders(wdBorderBottom).LineWid th & _
    " , Top- " & Selection.Cells(1).Borders(wdBorderTop).LineWidth & _
    " , Left- " & Selection.Cells(1).Borders(wdBorderLeft).LineWidth & _
    " , Right- " & Selection.Cells(1).Borders(wdBorderRight).LineWidt h
    End If
    End Sub

    Unfortunately, perhaps, there's too much information to fit comfortably (or at all) on the Status Bar.

    Cheers
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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