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  1. #1
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    Large documents (Word 2000)

    Hello Word Gurus,

    I am wondering if anyone has advice on the best way to handle large documents. In the past I have tried:
    1. Master documents in Word - which creates many problems.
    2. Inserting each chapter as a file - either linked or not linked.
    3. Inserting a field - IncludeText.

    I am interested in finding out what others advise as a fool proof method for combining many chapters into one document.

    Cheers,

    Jocelyn

  2. #2
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    Re: Large documents (Word 2000)

    Jocelyn, how BIG are we talking. I have dealt with many large documents from 1 to 2.5 megs and, and occassionally larger (often over 100 pages when printed), and have never had any problems. A lot of these documents have a number of graphics embedded in them . If yours are larger, then I do not have experience there. <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    I vaguely remember reading somewhere (maybe a Moderator can help) that Word is quite capable of handling large documents - its ability to do so depends more on available memory and virtual disk usage that anything else. HTH


    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Large documents (Word 2000)

    Hello Ron M,

    Thanks for your response. The documents are over 300 pages and about 3 -4 MB and I have 528 MB RAM so that should be enough. However, Word crashes and really weird things happen in the documents like: changes to Styles do not get saved and have to be re-done over and over again and many other abnormalities.

    Cheers,

    Jocelyn

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    Re: Large documents (Word 2000)

    Hi Jocelyn,

    Avoiding Master Documents is a GOOD THING.
    Inserting completed chapters into the one file as the last step in creating a tome is probably OK, but inserting them as links is probably no different than using an INCLUDETEXT field.
    If you only need to bring the documents together so as to generate a TOC, you might look at having a separate document that uses RD fields to drive the TOC.

    With both INCLUDETEXT and RD fields, you've got the problem of links breaking if you move the source documents to a different folder, but see <post#= 261488>post 261488</post#> for a solution.

    Cheers
    PS: No method is foolproof - they keep building 'better' fools.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Re: Large documents (Word 2000)

    I have worked with large documents of up to 500 pages or smaller ones (200 pages) with much graphics (36 Mb of file), and have learnt that Word97 and Word XP do a good job much better than Word2K, which is as someone put it (Woody?) "A beta version of Word XP". Many things can corrupt a large file, or at least drive it (and you) crazy. Intensive and sophisticated use of sections, footnotes, page numbering, headers & footers and styles (not mentioning graphics) have a great impact on a file, much more than is mentioned in any book I saw. I have also learnt from experience, that formatting the above mentioned should be done after the text is fully edited, so if you encounter any problems, you can always turn back to a previous saved file, two or three hours back, correcting the problem without needing to deal with text editing. So, as you can see, I can't help much but advise to try 97 or XP and with your next big file try to clean up your normal.dot or use a different template for those files.

    Mordy

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    Re: Large documents (Word 2000)

    Hi Jocelyn..another question that was triggered by Mordy's advice - are you using the Normal.dot template for these documents. If so, I will share with you advice I was given - do not use the Normal.dot, rather make a stand alone template for these documents. This is what I have done. I have standard document templates for each type of report/document that I prepare in the course of my work. There are not many of them, maybe five or so, but I believe it has saved me from the problems some of my colleagues have had in document corruption. If you need assistance in putting a template together, let me know and I can post some good guides for this activity. <img src=/S/compute.gif border=0 alt=compute width=40 height=20>

    Cheers,

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    P.S. I also use Word 2K and have had no problems with it. Am I just lucky? <img src=/S/grin.gif border=0 alt=grin width=15 height=15> <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>

  7. #7
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    Re: Large documents (Word 2000)

    There is a way to use master documents that works for me.
    <UL><LI>Create the master document and the sub documents.
    <LI>Take copies of everything
    <LI>Do all your editing in the subdocuments, don't put any content in the master
    <LI>When you need to stitch it all together take a copy to a new folder, open the master document, insert any cross references etc. update all fields and print. DO NOT make any changes to any of the subdocuments at this stage and if it all goes to **** you can just copy them to the new folder and redo the final step again.[/list]StuartR

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