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  1. #1
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    Unexplained Paragraph Formatting (Word XP SP-2)

    Okay - so here's what happens: Our users will type a document where the paragraphs are double-spaced (whether they turn on double-spacing before they start typing or after the text is typed, I'm not sure). Then, after the document is proof-read, the user will change the spacing from double to single. Upon doing this, there will be large spaces at the bottom of each page (page orientation is Top and there is no Keep w/ Next or Lines Together turned on and margins are fine). If you place your mouse in the 'blank' area and press Delete, it actually deletes text, rather than moving it up to the previous page (where all the space is). The only solution we have found is to copy the entire document, paste it into a new one, delete the next from the existing document and re-paste it back into that same existing one. Then, all is fine. Has anyone encountered this or know of another fix? Help! [img]/forums/images/smilies/smile.gif[/img]

  2. #2
    Lounger
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    Re: Unexplained Paragraph Formatting (Word XP SP-2)

    We too have experienced the same issue and think it's print driver related. We found that if we used styles and controlled spacing that way....the problem doesn't recur.

  3. #3
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    Re: Unexplained Paragraph Formatting (Word XP SP-2)

    Does this also happen if you are in Normal View when you change the paragraph spacing?
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Unexplained Paragraph Formatting (Word XP SP-2)

    What happens if you do a Print Preview? Does the page look correct in that view? How about after closing Print Preview & returning to Page layout View?

    Cheers
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    Paul Edstein
    [MS MVP - Word]

  5. #5
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    Re: Unexplained Paragraph Formatting (Word XP SP-2)

    Macropod and Andrew:

    Perhaps I shouldn't be answering this but for us when you view the document in Print Preview or Print Layout it looks fine but when you print it out many times words print on top of each other or spacing is inaccurate. Someone else can pull up the same document, do nothing and it will print just fine. We've had this problem ever since we upgraded to Office XP (regardless of the operating system.) Lots of people on LawNet were experiencing the same thing once they upgraded to Office. Many of them switched their printers from HP (we currently have HP 4100's and HP 4200's) to Lexmark and all of a sudden the problem went away. HP says it's not their issue and Microsoft kept saying that when you upgrade your OS to Windows XP...it'll fix it. However, we just recently upgraded from Win 2000 to Win XP and still have a handful of users who get this problem intermittently. We've tried Beta drivers, drivers from the Windows CD, post script....you name it. I'd be curious if you have any thoughts or other suggestions.

  6. #6
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    Re: Unexplained Paragraph Formatting (Word XP SP-2)

    Yes! That's another thing that happens - the words printing on top of one another AND inaccurate spacing. We have also tried looking in Print Preview first - looks fine there, for the most part, but when it prints, it's horrible. We also use HP 4100's - hmmmm - I'll have to check out our print drivers to make sure they are up to date with our current printers. Although, it sounds like that hasn't been much help for you. Any further suggestions would be greatly appreciated!

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