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  1. #1
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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    Try right clicking the line entry and play with increase and decrease indent.
    Also take a look at the other options using right click.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    I haven't fully understood how your list works. Do you want...

    1. This is a level 1 heading
    a) This is a level 2 heading
    [img]/forums/images/smilies/cool.gif[/img] This is another level 2 heading
    [img]/forums/images/smilies/cool.gif[/img] i) This is a level 3 heading
    [img]/forums/images/smilies/cool.gif[/img] ii) This is another level 3 heading
    c) This is a level 2 heading
    2. next level 1 heading

    or were you looking for something different?

    StuartR

    PS I indented the rows using <!t>[tab]<!/t> at the beginning of each row. Another method you can use is to use spaces and put <!t>[PRE]<!/t> at the beginning and <!t>[/PRE]<!/t> at the end of the block of text to show that it is pre-formatted. See <!help=19>Help 19<!/help> for more info.

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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    Oops - I thought I attached it.

    I know - I'm sorry it wasn't very clear. I'm confused myself, you see.
    OK - so in the Number format box on Level 3 I put [img]/forums/images/smilies/cool.gif[/img] i). That works.
    But I'm still not clear how to indent the i) so that it cascades down indented under the text indented at [img]/forums/images/smilies/cool.gif[/img].

    I'm not usually this obtuse. We'll blame Friday afternoon close to Christmas.

    I've attached a document prepared manually to show what the problem is.

    Thank you again for your help.
    Attached Files Attached Files

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    Outline Numbering (Word 03 PRO on WIN XP PRO)

    (Indentation restored by HansV by inserting <!t>[tab]<!/t> tags)

    I've been attempting to set up a template to pull up for outline numbers. I've just worked through an article by Shauna Kelly entitled "How to create numbered headings or outline numbering in your Microsoft Word document." This was easy to follow and worked well, each level neatly following from the one above. However, there is one thing I want to do which I couldn't seem to manage. Can someone tell me how to create a level within a level? i.e.

    1. xxxxxxxxxxx

    a) xxxxxxxxx (this is indented suitably under the 1. but I can't seem to do that here)

    so far so good - next comes the bit I can't work out:

    [img]/forums/images/smilies/cool.gif[/img] i) xxxxxxx

    I hope that's clear. I know this has to be simple but I just can't seem to work it out. <img src=/S/hairout.gif border=0 alt=hairout width=31 height=23>

    Oh dear - I hope this makes sense.

    Thank you for any help.

  5. #5
    Plutonium Lounger
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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    I don't know any way to do what you are looking for, the nearest I could achieve is

    1.
    a)
    [img]/forums/images/smilies/cool.gif[/img]
    i)
    ii)
    c)
    i)
    ii)
    2.

    etc.

    StuartR

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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    It CAN be done, however it is not simple. Most law firms (who are big on outlines) use a third party package to take care of these sorts of issues BUT if you don't have access to this sort of thing you need to do two things.

    1st, associate the automatic numbering with heading styles one through nine else abandon ye all hope (or at least document control) Set up the scheme before proceeding.

    To insert a sub number (your little roman numerals) you have to use a LISTNUM field. (Insert > Field > List num) in the options in this case you would specify a level three list num.
    then, ii would just be back at your headings. See the attached sample.

    Kate
    Attached Files Attached Files

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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    Well, I'm glad it wasn't staring me in the face. Thank you for your help. I'll work the the Listnum field, Kate, and see how I get on.

    Thanks again.

  8. #8
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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    A couple of things about using Listnum fields: first, there is a quick keyboard shortcut for inserting the field, which is Ctrl/Alt/L. It's a good bit less cumbersome than going through the menus. Second, here's the wording I use in class in teaching how to use listnum fields in conjunction with heading style based numbering (and I hope I'm saying the right thing here, but this is how it has worked in our testing): What the listnum field does is look at the heading style applied to the paragraph and insert a number one level down. So if you have Heading 2 applied to the paragraph, listnum will insert a Heading 3 number.

    This happens fairly frequently in legal documents, primarily when someone is using paragraphs which include not only a number and a heading, but also the text that follows the heading. Sometimes the text that follows will actually be a paragraph at the next outline level, and sometimes it will be a paragraph that includes several numbered items. Listnum will handle both situations, since you can insert any number of listnum fields into a paragraph.

    With legal documents, you can also see paragraphs which include a couple of levels of numbers. You can also accomplish this with listnum fields. Suppose you have this:

    1. HEADING (FIRST LEVEL). a) (second level) Text text text text text; i) (third level) text text text text, ii) text text text text, iii) text text text.

    To accomplish this, you would apply the Heading 1 style to the paragraph. To use a field to generate a), you would insert a listnum field. Using my rule above, it would look at the Heading 1 style applied to the document, then insert a heading 2 number, which is exactly what you want. For the i), ii) and iii), you would also insert a listnum field. It would do the same thing - look at the heading style applied to the document, then insert a heading 2 number. But for these, you want a heading 3 number. To accomplish this, select the listnum field, then click on the increase indent button on the toolbar. It will increase the indent of just the listnum field, so that you will have the number you want. If you click on the increase indent button without selecting the listnum field, it will increase the indent of the entire paragraph, promoting all number involved one level.

    Listnum is a nice little field, which can come in very handy, but it's not the most intuitive thing in the world. And, of course, using it this way and getting what you want to happen is all predicated on using heading styles to carry your outline numbering. I can't stress how important that is if you want to have any hope at all of your numbering scheme working.

    (And, by the way, the third-party solution we use for attaching numbering to heading styles is Softwise, which our users generally find pretty easy to use.)

    Lee Morgan

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    Re: Outline Numbering (Word 03 PRO on WIN XP PRO)

    Thanks, Lee. This looks very helpful. And I'm a keyboard person so appreciate the shortcut. I have set up the earlier part using heading style numbering so will now be able to go the final step.

    Thanks again to everyone for their help.

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