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Thread: Metadata (XP)

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    Metadata (XP)

    Any metadata experts out there? If so, does anyone know whether an entire (or even partial) document's metadata history be transferred from one document to another via a simple copy and paste of a single paragraph? I always thought that the entire document would have to be selected and copied - or the entire file inserted into another document - in order for metadata to transfer.

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    Re: Metadata (XP)

    A range of text can contain some things that are referred to under the rubric of metadata or, more broadly, disclosure of information you didn't intend to disclose. These include: comments, highlighting, hidden text, tracked changes (revision marks), and field codes that contain references to paths (e.g., inserted images embed their source path into the document). But other metadata, such as the document's title, author, create date, etc., would not be carried along by a range of text (unless perhaps it includes the last paragraph mark of the document).

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    Re: Metadata (XP)

    Thanks for your response!

    Concerning track changes, if changes had been made to a selection (not including the last paragraph mark) and then accepted, would that be reflected in metadata?

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    Re: Metadata (XP)

    Once changes are accepted and the document closed, they cannot be "unaccepted" (the Undo buffer is flushed). As long as you don't use Fast Saves or Versions, it should not be possible to go back and reconstruct them, but I can't give a guarantee because I've never gone hunting in the deep recesses.

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    Re: Metadata (XP)

    On another note with metadata, if you copy text and want to paste it into another document, the safest way to do so is to perform a Paste Special, Unformatted Text... this strips off any formatting, metadata and only pastes the 'text' into the new location. Most law firms use this technique to ensure the integrity of the information. Also, using Edit, Paste Special, Unformatted Text will eliminate any corruption (or bad formatting) occurring with the area which is being copied into a new location, therefore, not inheriting problems from other documents. This is a feature that I personally could not live without when it comes to Word! Hope this helped... trish

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    Re: Metadata (XP)

    Trish, it is very interesting that you mention Paste, Unformatted. I have recently wondered whether that is truly effective in stripping metadata properties. Do you know of any documentation that supports this supposition? One of our attorneys, in fact, is very concerned about metadata being brought in via cutting and pasting text from other documents. Thanks.

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    Re: Metadata (XP)

    Sorry it has taken me so long to reply to you on this. I do not have any 'proof' that paste special, unformatted text will strip metadata; however, if you see what it does it is like converting everything to a txt file, which would eliminate metadata. If you look at the hiearchy of Word, most of the document's key code resides in the last paragraph marker. Also, each paragraph marker found in the document may contain information from that area as well. The paste special, unformatted text, strips all information from all the paragraph markers so that nothing is inherited from the original document. I've included a column from Payne Consulting which was published in Law Office Computing. You may want to look into purchasing a program which strips all Metadata from Word/Office documents... good luck... trish
    http://www.payneconsulting.com/public/Docu...eShootout02.pdf

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    Re: Metadata (XP)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> sgthomas98

    Ok when you are referring to Metadata what exactly do you mean?

    There are two meanings to this word:

    Whenever you create, open, or save a document in Word 2002, the document may contain content that you may not want to share with others when you distribute the document electronically. This information is known as metadata. Metadata is used for a variety of purposes to enhance the editing, viewing, filing, and retrieval of Microsoft Office documents.

    Some metadata is easily accessible through the Word user interface. Other metadata is only accessible through extraordinary means. The following are some examples of metadata that may be stored in your documents:
    Your name, Your initials, Your company or organization name, The name of your computer, The name of the network server or hard disk where you saved the document, Other file properties and summary information, Non-visible portions of embedded OLE objects, The names of previous document authors, Document revisions, Document versions, Template information, Hidden text Comments

    I think this is what you are talking about.

    The other meaning of metadata or file header, is what you can get to via what is called here "extraordinary means" and this is information about the data file itself. What application made it, what Operating System, versions, and things that a regular user will not need to know, but the machine and software need to know to be able to handle the document.

    Oh by the way, had it not been for the "lack of knowledge", "Microsoft's bad habits of 'knowing what is best for us'", and "Computer Forensics", and "The War on Iraq being such a hot topic", UK PM Tony Blair would not have had all the eggs on his face. Check this article and see if you can gather any information to help you sort out the Metadata you are talking about.

    Also check the MSKB for any documents that deal with minimizing these issues. One comes to mind MSKB article # 290945

    Best of luck...

    Wassim
    <img src=/S/compute.gif border=0 alt=compute width=40 height=20> in the <img src=/S/bagged.gif border=0 alt=bagged width=22 height=22>

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    Re: Metadata (XP)

    Not sure if it's linked to from the KB article you mention, but there's also an add-in to remove metadata (works with Word2002/2003).
    Unfortunately, it dirties Normal.dot, so you'll be asked if you want to accept changes to Normal.dot every time you close Word (unless you disable that prompt in "Tools > Options > Save").

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16> Klaus

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    Super Moderator jscher2000's Avatar
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    Re: Metadata (XP)

    Is that what's causing it?! I wonder what it's doing? (Adding the menu item, I'd guess.)

    I uninstalled it using Add/Remove programs, and it left its menu item (boo!). What's strange is that I couldn't find it amongst the global templates or the COM Add-ins. It must install in a secret way that I'm not aware of.

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    Re: Metadata (XP)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> sgthomas98

    Did you see the reply Klaus sent to me? He has a link to remove any metadata, from MS.

    BTW I am sorry that I may not have answered your question, but I do not think that copy-paste operations copy any metadata from one document to another. I think it will change the stuff the document you are pasting into, but will not change the document you copied from other than possibly a new entry for access and possibly for editing.

    I am not 100% sure, but I have a gut feeling that copy/paste operations do not share any metadata from one document to another.

    HTH

    Wassim
    <img src=/S/compute.gif border=0 alt=compute width=40 height=20> in the <img src=/S/bagged.gif border=0 alt=bagged width=22 height=22>

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