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  1. #1
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    Label table conversion (2002)

    I have created a list of mailing labels using the mail merge. Is there a quick way to change the format of these mailing labels? (Without using the data source to create a new list)
    The only way I could think of was to change the current table into a single column table and use the Word doc as the data source for the new mailing labels. Unfortunately, this is a tedious process. Any suggestions would be appreciated,

  2. #2
    Plutonium Lounger
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    Re: Label table conversion (2002)

    Could you provide some information about what you want to change in the format of the labels?

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    Re: Label table conversion (2002)

    When creating labels, the user can select a 'Product Number' for the labels by clicking on label options. In the product number listbox, there are hundreds of different label formats to choose from.
    For instance, '5160 - Address' is a common selection.
    What I want to do is convert a document full of 5160 formatted labels into '3110 - Sticker' formatted labels. (Without doing another mail merge -- data source is unavailable).

  4. #4
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    Re: Label table conversion (2002)

    Thanks for the explanation. I'm afraid that Word offers no handy way to convert from one label type to another - it would be a very welcome addition! If you don't have the data source any more, the tedious workaround you found is probably the best you can do. Sorry! <img src=/S/sad.gif border=0 alt=sad width=15 height=15>

  5. #5
    Bronze Lounger IanWilson's Avatar
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    Re: Label table conversion (2002)

    Isn't the label document just a table? Why can't you create a document of the new label type (so you can check the cell heights and widths you need), and then adjust the cell heights and widths of the existing table? Both the sizes you mention seem to come in three columns of label to the sheet so it might not be too hard to do.

    Ian

  6. #6
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    Re: Label table conversion (2002)

    That is possible, but also rather tedious. For example, 3110 has empty rows between the rows of labels, 5160 hasn't. Nautica's solution is probably faster.

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    Re: Label table conversion (2002)

    The two label formats I mentioned (5160, 3110) were both 3 columns of data by complete fluke. I just picked those as examples.
    When I was trying the solve this problem myself, the two label formats did not have the same number of columns.
    Thanks,

  8. #8
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    Re: Label table conversion (2002)

    In that case, it is virtually impossible to convert from one to the other directly. Your workaround is still the best way to go.

  9. #9
    Super Moderator jscher2000's Avatar
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    Re: Label table conversion (2002)

    Maybe I'm hallucinating, but... I thought we had a macro thread here in the past year or two where we copied from table to table to adapt to a different shape. If there are going to be additional blank "spacing" cells between the data cells, it would be much more complicated, but if someone has several hours to kill, I'm sure it could be done. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

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    Re: Label table conversion (2002)

    It could be done relatively easily by a search and replace along the lines of:
    1. Replace all returns with zzxx
    2. Convert table to text
    3. Convert text to table - specifying the new number of columns and a return as the separator
    4. Replace zzxx with returns

    I don't think you would need any spacing rows if you use the padding options available now that Word wants to play HTML.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  11. #11
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    Re: Label table conversion (2002)

    Wow, that works pretty well. Thanks 'drew!

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    Re: Label table conversion (2002)

    That process leaves some cells going from the bottom of one page onto the top of another.
    Is there a way to specify that the entire cell must fit on one page?

  13. #13
    Super Moderator jscher2000's Avatar
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    Re: Label table conversion (2002)

    There is a property of rows to split across a page break

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