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  1. #1
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    'Continued' paragraph numbers (XP & 2000)

    I'm working with a client that's converting a large number of documents into Word. I've set up an outline numbering scheme for this one document like this:

    1
    1.1
    1.1.1
    1.1.1.1

    No problem there. Here's the really strange part: The client wants each succeeding page to start with a reference to the paragraph that's continuing from the previous page. For example, let's say page three ends with paragraph 2.3.4.2, and paragraph 2.3.4.3 will appear at the top of page 4. The client wants page 4 to start with this:

    2.3 (continued)

    2.3.4 (continued)

    2.3.4.3

    I can think of several reasons not to do this, but the client insists. I've tried to explain that we use outline numbering to make our lives easier, and this "feature" will just make things complicated, but so far I'm getting nowhere. Is there a way to automate this kind of thing so that it does not totally destroy the numbering scheme?

  2. #2
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    Re: 'Continued' paragraph numbers (XP & 2000)

    Hi Lucas:
    I can't see a way to do this. I'll even go out on a limb & say it can't be done (Hope someone can prove me wrong <img src=/S/smile.gif border=0 alt=smile width=15 height=15>). Word has to make a calculation as to whether something fits on a page or goes to the next page. That means that your numbering system would have to change "2.3.4" to "2.3.4 (continued)" & back again as text was added or deleted.

    Even trying to use some type of IF field to see if the same number exists on the previous page doesn't lead to an automatic system, as I wouldn't know how to search for the previous number. You could manually assign a bookmark after each number & then insert a field something like:

    {IF "{PageRef BookmarkName} = {Page} - 1" "(continued)" "" }

    I haven't tried this, but even if it worked, you'd have to use a different "BookmarkName" for each number.
    Good luck.

  3. #3
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    Re: 'Continued' paragraph numbers (XP & 2000)

    I got very close with styleref fields, but not close enough and I gave up.

    StuartR

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    Re: 'Continued' paragraph numbers (XP & 2000)

    I thought of StyleRef fields also. The problem I ran into is that I couldn't figure a way to have the field search for the style only on the preceding page. And, it would have to put in just the number of the style, not the text.

  5. #5
    Super Moderator jscher2000's Avatar
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    Re: 'Continued' paragraph numbers (XP & 2000)

    I didn't actually try anything but I thought maybe you could wrap the STYLEREF field inside a REF field with the switch that fetches the paragraph number.

  6. #6
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    Re: 'Continued' paragraph numbers (XP & 2000)

    You can use a Styleref field to show just the number, syntax is { STYLEREF "Heading 1" n }
    The problem I couldn't fix was that it won't search back from the beginning of the page, only forwards.

    StuartR

  7. #7
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    Re: 'Continued' paragraph numbers (XP & 2000)

    Yes, Stuart, I forgot about that switch. I don't really see a way to do it. And, Jefferson, I looked at Insert/Cross-Reference too. However, you still need a bookmark with a REF field.

    Even if you had a macro that went through & gave a sequential bookmark name to each numbered heading style, so that you could then use something like:

    {IF "{PageRef {SEQ BookmarkName} } = {Page} - 1" "(continued)" "" }

    I get stuck trying to figure out how to number the bookmark names. Oh, well. It's New Years Eve.

  8. #8
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    Re: 'Continued' paragraph numbers (XP & 2000)

    I got far more response to this silly question than I ever expected! Thanks to all you experts who gave it a try! I'll keep trying to talk these folks out of this nonsense. It's such a waste!

    Happy New Year, one and all! BTW, ain't it great to have the real Lounge back! Hoorah! <img src=/S/clapping.gif border=0 alt=clapping width=19 height=23>

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