Results 1 to 6 of 6
  1. #1
    Bronze Lounger
    Join Date
    Jun 2001
    Location
    New York, New York, Lebanon
    Posts
    1,449
    Thanks
    1
    Thanked 1 Time in 1 Post

    2 Calenders 1 Outlook (OT 2000 and >)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> Loungers

    Happy New Year...

    Is it possible to have two calenders in Outlook? One of the executives requested that her secretary has one calender for her, and one for scheduling conference rooms and other training facilities.

    I was thinking of making two accounts one for the user, and one for the facilities, but I think this is an over kill? Is there a more practical way?

    Thanks in Advance, and may 2004 see the expansion of this lounge into all aspects of Computing... like its not now <img src=/S/duck.gif border=0 alt=duck width=23 height=23>

    Wassim
    <img src=/S/compute.gif border=0 alt=compute width=40 height=20> in the <img src=/S/bagged.gif border=0 alt=bagged width=22 height=22>

  2. #2
    Platinum Lounger
    Join Date
    Nov 2001
    Location
    Vienna, Wien, Austria
    Posts
    5,009
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: 2 Calenders 1 Outlook (OT 2000 and >)

    If you're talking of using Outlook's Appointments/Meetings features to control use of these, an account for each room is a well-used way to do this. That way, the facility sets its own Free/Busy schedule and accepts or declines meetings automatically. This can become a huge time saver. In general terms, you would need an account for each facility.
    Gre

  3. #3
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Canberra, Australian Capital Territory, Australia
    Posts
    339
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: 2 Calenders 1 Outlook (OT 2000 and >)

    Is there any way that you can have this show in public folders as well or must each user add the mailbox to their folder listing?

  4. #4
    Platinum Lounger
    Join Date
    Nov 2001
    Location
    Vienna, Wien, Austria
    Posts
    5,009
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: 2 Calenders 1 Outlook (OT 2000 and >)

    If you're talking about just one meeting room in Public Folders, that should be relatively simple. I'm not certain about setting up several that way. HTH
    Gre

  5. #5
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Salt Lake City, Utah, USA
    Posts
    9,508
    Thanks
    0
    Thanked 6 Times in 6 Posts

    Re: 2 Calenders 1 Outlook (OT 2000 and >)

    Not sure that I follow, but most of my company's conference rooms are in separate Calendars in Public Folders, and then those folks who frequently need to look at them add those Calendars to Public Folder Favorites, which makes them 'locally linked' to the user. In other words, they are set up the other way around from what you seem to be proposing. Does this help?
    -John ... I float in liquid gardens
    UTC -7DS

  6. #6
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Canberra, Australian Capital Territory, Australia
    Posts
    339
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: 2 Calenders 1 Outlook (OT 2000 and >)

    Thanks for your reply John.

    I can easily set up calendars in public folders, but the problem then is that you can't use them as resources (when planning a meeting). In order for them to be available as resources you have to set them up as a mailbox - but then I can't get them to appear in public folders.

    There is a similar issue with Tasks - if you set up a tasks folder in the public folders you can't then assign the task. If I set up a separate mailbox for tasks I can assign them but can't get them to appear in public folders - it is not practical to get each user to add them to their folder list.

    I am definately missing something but this problem has been driving me nuts for months as I am sure it is possible to do.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •