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  1. #1
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    Assigning Permissions (Windows XP)

    I am trying to assign permissions to a folder which contains subfolders. I need the users to be able to read the files in the subfolders and not delete or modify these documents. When I assign the read permission only to the main folder I get an error message when trying to save new documents into the subfolders. THe only way I have found for users to be able to save documents is by giving them full control. By doing this, users are deleting important documents and creating folders in the main folder and sub folders.

    Is there a way to assign permissions for users to be able to read the already created documents and also be able to save new documents into folders?

    Thanks,
    Sonia Scoggin

  2. #2
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    Re: Assigning Permissions (Windows XP)

    Once you make a folder read-only, you deny ordinary users the right to create new files.

    If you give them the right to create new files, then you also give them the right to create subfolders. You can protect existing documents by setting permissions at the file level, but that is not generally recommended; as it is hihg maintenance very labour-intensive.

    HTH
    Gre

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Assigning Permissions (Windows XP)

    For users saving interactively into the folder, the read/execute, write, modify, and delete permissions will all be required. Yes, modify is dangerous because they can rename things, and the problems with delete are obvious, but applications like Word that create a lot of temp files require these sorts of permissions. On the other hand, if you only want the folders to be used as a copy-to location, you probably could get away with read/execute and write permissions. This would allow folks to read files from there, and drag-and-drop files to there using Windows Explorer. But Word likely will protest if they try to save a document they launched directly from there.

    (At some point, we managed to apply a kind of security that lets you create a new folder, but not rename it. It's a hassle when you see New Folder, New Folder(1), etc. piling up. I recommend lots of testing. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> )

  4. #4
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    Re: Assigning Permissions (Windows XP)

    Hi Jefferson
    Please confirm or correct my understanding of "Read & Execute", which is:
    Checking the "Read & Execute" box in the Securities tab of a folder's Properties window will allow the selected user to copy contents of that folder and paste them elsewhere (providing the inherited rights of the individual item have not been replaced with others that are more restrictive).

    T.I.A.
    Regards
    Don

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