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  1. #1
    Lounger
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    Writing at top of page with automatic copy at bott (Word 2003)

    I use Word 2003. I need to fill out a form for the post office where the name and address of the recipient goes at the top of the page as well as in a copy at the bottom.

    Is there a method, other than mail merge, where I can write the name at the top and it also automatically gets put in a pre-selected spot at the bottom? The names usually don't come up again so a data base is not an option. At the moment I use a form where my return address is inserted permanently where I need it and when I write the name and address of the recipient I copy and paste it below again.

    Sure, it works, but there must be a more elegant method.

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    Uranium Lounger
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Hi Randy:
    One way is use REF fields. Since you're using a form, it sounds like it would be natural to place text formfields where you first type the name (& any other information that you want to type). Take a look at the thread starting with <post#=330163>post 330163</post#>. One of my answers has a sample form that you can download.
    Hope this helps,

  3. #3
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Phil,

    I believe you've lost me. Let me attach the form I'm talking about. To view it properly you have to hit the "showall" button - the backwards paragraph sign.

    At the top there's my Name and address, five blank lines and then there's the first box I fill in, which is repeated at the bottom of the page. The same goes for the next three lines. When I fill in the first blank line on top I want the bottom one filled in. You can unlock the form if you need to - there's no password.

    Thanks for your help.
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  4. #4
    Plutonium Lounger
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Since Phil is offline at the moment.

    I modified the FORMTEXT fields at the top to ensure that each one had a bookmark
    I replaced the FORMTEXT fields at the bottom with REF fields

    Does this do what you want?

    StuartR
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Hello Phil,

    When I fill in the first line nothing happens at the bottom - it's the same as before. Am I doing something wrong here i.e. is there a button I have to hit? Return doesn't do it.

    You see, I may be having difficulties expressing myself here, better said using the correct terminology. I compute in German and have an older English version of Office installed on another PC so I'm constantly going back and forth looking for the correct terms, and sometimes they're just in a different location.

    In Excel, were I to put data in J6 and in K12 I write =J6 I get an exact copy of J6. That's what I'm looking for.

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    Plutonium Lounger
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Did you try the attachment on my <post#=335427>post 335427</post#>?

    I set the "Calculate on exit" property of each of the FORMTEXT fields. The effect of this is that when you exit each form field the rest of the fields on the document are recalculated. The easiest way to exit one of these fields is to use the TAB key.

    StuartR

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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Ah, Stuart, you're a scholar indeed and you need to be recommended for the Nobel Prize in Word. That's perfect - thanks.

    Now, could you tell me how you did it? That will certainly help me in the future.

  8. #8
    Plutonium Lounger
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    > could you tell me how you did it?
    <UL><LI>I unprotected your original document (Tools > Unprotect Document)
    <LI>For each of the Text formfields at the top of the document
    <LI> I right clicked on the field and selected properties
    <LI> I looked to see if a bookmark was defined, adding it if necessary
    <LI> I checked the box marked "Calculate on exit"
    <LI>I deleted the text formfields at the bottom of the document
    <LI>I added REF fields at the bottom of the document, one for each of the Text formfields at the top.
    <LI>I protected the document again (Tools > Protect Document > Forms)[/list]StuartR
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  9. #9
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    How do I insert a REF? Other than that it seems to make sense to me.

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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    To insert a REF field you could...
    <UL><LI>Type Control-F9 to create an empty field { }, then type REF followed by the bookmark name inside the field - to give { REF Text1 } for example, then right click and choose "Update Field"
    <LI>Use the insert menu on the toolbar (In Word 2000 this was Insert > Cross Reference, Word 2002 was Insert > References > Cross Reference, I'm not sure exactly where it is for Word 2003)
    <LI>Copy another REF field and paste it where you want. You can change the bookmark name by right clicking, toggle field codes and editing.[/list]StuartR

  11. #11
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    That'll keep me busy for a while. Thanks again.

  12. #12
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    Re: Writing at top of page with automatic copy at bott (Word 2003)

    Hello Stuart,

    The funniest thing happened today. I worked on your advice for a while and was on the best way to creating the form anew, simply because I wanted to do it myself. A friend called and I started telling him what I was doing and how it wasn't at all easy and he just said, "why don't you download the program from the German Post Office which is made expressly for that purpose?" I almost died.

    Just wanted to let you know that it works great. Nevertheless, thanks for your help, I'll certainly use that for other things in the future.

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