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  1. #1
    Silver Lounger
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    Going in 2002 Style (2002)

    OK. I'm a little behind the times. <img src=/S/surrender.gif border=0 alt=surrender width=31 height=23>

    I've been using Word XP/2002 for some time but never really used many/any of the new 2002 features. I played with the new look on mail merge about 2 months ago. So this past weekend, I took the opportunity to look at a couple of the other new features. In particular, Styles and Tables. (Both times were in preparation for a talk I had to give-who ever said something about "intention being the mother of procrastination"?)

    So a few questions on Styles ala Word 2002:
    1. is it no longer possible to apply direct formatting? Any attempt to do so results in a new format. I think I know the answer to this one but wanted to confirm.

    2. Is the little bubble resulting from Shift+F1 (from 2000 and earlier) gone, now replaced by a whole task pane? I'm torn whether I like the bubble <img src=/S/bubbles.gif border=0 alt=bubbles width=31 height=17> or the pane better.

    3. this is not really a 2002 question since I just noticed it's the same in 2000: it is possible to have several character styles in a document. A Paragraph style uses some character-based formatting for the default formatting of the characters within a paragraph. Is there anyway, given that I've gone thru the trouble of defining a Character style, of saying the Paragraph style P should use its character formatting as defined by Character style C? Or is the way forward to just click on all the character/font formatting attributes used by C when defining P?

    4. I was looking at a document created in earlier versions of Word. It had quite a few styles according to 2002. One style, Body Text, had quite a few variants (read that, direct formatting <img src=/S/smash.gif border=0 alt=smash width=30 height=26> ). According to the Style task pane there were 32 different incarnations of Body Text. But when I went to the Find/Replace and tried to search by Style, I only saw 8 variants. Has anyone observed this or maybe I just couldn't count? And if one were to search in Find/Replace for all the occurrences of a style, would it match the number of occurrences given in the Task Pane for that style?

    5. Is there any replacement for the Style Task Pane that someone has done? I think this might not be bad but it's too busy, especially if you have lots of styles. For example, with my document per above, I found that 2 cols were needed and there's no horizontal scrolling (you have to widen the task pane). What's shown is some abbreviated display of what the style looks like.

    6. Speaking of replacing the Style Task Pane, can user-defined Task Panes be added?

    Thanks much. I'll catch up to Word 2003 in another few years.

    Fred

  2. #2
    Plutonium Lounger
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    Re: Going in 2002 Style (2002)

    1+4: I don't really understand all this myself, but I suspect that a lot of these "styles" are virtual. If you make a single word in a sentence bold, it will seem as if Word creates a new style, but this is an illusion created with mirrors and smoke.

    2. Not as far as I know.

    5: You can display something like the "old" style dialog using VBA: Dialogs(wdDialogFormatStyle).Show. You could create a macro with this code and assign it to a toolbar button. (You can also display it by selecting Custom... in the Show popup list in the Styles and Formatting task pane, then clicking Styles...)

    6. I don't think you can add new task panes; you can customize the existing ones to some extent, for example using WOPR (Woody's Office Power Pack) for Office XP. Or look at INFO: Customizing the Microsoft Office XP Task Pane.

  3. #3
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    Re: Going in 2002 Style (2002)

    I think you if you head over to Tools > options, go to the "edit" tab and take out the check mark next to "Keep Track of Formatting" you will cut through several veils of mystery.

    It drastically reduces the busyness and the appearance that you have a different style every time you directly format something.

  4. #4
    3 Star Lounger
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    Re: Going in 2002 Style (2002)

    Awesome tip. Thank you!

  5. #5
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    Re: Going in 2002 Style (2002)

    Hi Fred,

    1. As mentioned in another response, the Keep Track of Formatting makes it look as though you have many more styles. In actuality, when this feature is enabled it is identifying where there is direct formatting, hence Body Text + Bold, etc. So the answer is yes, you can still apply direct formatting.

    2. Yes, the Reveal Formatting Task Pane replaces the bubble

  6. #6
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    Re: Going in 2002 Style (2002)

    Hi Christie,

    Thanks for the detailed answers. Here are a few more observations:

    1. I realized after reading your email that the Task Pane is called the "Styles and Formatting" task pane. So, as you said, many of the things there are not styles. But the drop-down on the left of the Formatting toolbar is the "Styles" box. With "Keep Track of Formatting" on, both show the same thing. So when is a style not a style? Maybe, as Hans said, these are "virtual styles".

    2. Linking a char and para style is not what I had in mind. Hmmm, doesn't seem like it would be too hard to create a macro that allows one to choose a para style and choose the char style you want the font-formatting features to be like. Might save some clicking on all those font attributes.

    3. I don't think Find/Replace by styles is replaced by the Select all instances of a "format". The former allows you to go from match to match and make a change or not. Don't see the latter as doing the same.

    4. I think the styles and formatting task pane is great. I thought it could use some improvements.

    5. I did some more experiments on more poorly-styled document:
    - with Keep Track of Formatting (KTF)off, the task pane only shows 3 para styles that are variants of "Body Text" (BT). Find/Replace still shows 8 variants.
    - with KTF on, Find/Replace still shows only 8 BT variants but the task pane and the Style drop down show 31 (or was it 32?). Many of them in the task pane did not have any kind of style character (the pilcro for para or "a" for char). I guess that's the hint it's a result of direct formatting. The 31 only occurs if the "Show" box at the bottom of the task pane is set to "Available Formatting"; if it's set to "Available Styles" then only see the same 3 as when KTF is off. So one question is what about the other 5 "Styles"?
    - I created a macro to show the names of the styles available with the document. It showed 8 BT variants regardless of whether KTF was on or off.

    So that's about it for the 2002 styles approach.

    Fred

  7. #7
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    Re: Going in 2002 Style (2002)

    Hi Fred,

    Here I was about to shut down but the LoungeAdmin alert came just under the bell <img src=/S/brainwash.gif border=0 alt=brainwash width=15 height=15>. Just a few more notes:

    The items on the Styles and Formatting task pane that show the tracked formatting are an interesting animal. They can be applied like styles, but they don

  8. #8
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    Re: Going in 2002 Style (2002)

    Hi Christie

    JUst got you under the bell. One more email-you just had to do it <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    Anyway, I think HansV called them virtual styles while you call them tracking styles. How about convertible styles since you can convert them to real ones? No, I like tracking or virtual better. I didn't know you could convert them. I wouldn't bother.

    My little macro that I wrote to see the style count and names was trivial; I'm not much of a macro writer. I was only thinking of presenting some type of form to allow one to choose a paragraph style, then choose a character style. Then modify the character attributes of the para style in accordance with the selected char style. Shouldn't be hard.

    Thanks for the useful info.

    Fred

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