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  1. #1
    Silver Lounger
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    Combine Two files? (PPT 2000 SP-3 (9.0...))

    A business associate sent me a PPT file so I could use it for a class tomorrow. My total knowledge of PowerPoint is opening a ready-to-use file, starting a slideshow and using the arrow keys to change slides. That's it!

    The problem I have at the moment is that my friend decided that the file was too large to send me as one attachment, so he "divided" it into two files:
    One is a background file - background.ppt, 459kb, and when I open it, it has one slide in the left pane (Outline)
    The other file is the presentation - present.ppt, 53.2MB, and when I open it, it has 115 slides in the left pane.

    How can I combine the two files? In other words, how can I apply the designated background to the entire stack of 115 slides?

    As I'm looking at this presentation on my laptop, the left hand side of the screen has an outline. And within the outline, there are tons of useful information and talking points that help explain the slides. The class I'm teaching is 5 people who will have to view this presentation on my laptop (I know its silly buts that the way it is...). Once the laptop goes into slideshow mode, the outline is no longer visible (the way it should be). The question: Is it possible for me to print just the outline, so I can talk from the notes while the others are viewing the slideshow?
    - Ricky

  2. #2
    Plutonium Lounger
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    Re: Combine Two files? (PPT 2000 SP-3 (9.0...))

    1. Open the presentation with 115 slides (present.ppt). Select Format | Apply Design Template..., browse to the other presentation (background.ppt), and click Apply. The background should now be used in all slides.

    2. Select View | Notes Page, then select File | Print....

  3. #3
    Silver Lounger
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    Re: Combine Two files? (PPT 2000 SP-3 (9.0...))

    I thought it should be that simple but for some reason, it's not working for me...

    When I open the large file, then Format | Apply Design Template... and select the target file, it does not apply the company background to all the slides. It doesn't apply it to any of the slides. It adds "a text outline" to every slide: Click to edit Master title style, Click to edit Master text styles, Second level, Third level, etc. The background image is not changing as I would expect??

    So, I opened the background.ppt file and the company background is clearly there. It's the only thing there. I selected File | Save As... and chose Design Template. Then I went through the steps again with the big file. Same result. It;s just not pulling the background over to the slides and it adds that text outline overlay to everything.

    Any ideas?
    - Ricky

  4. #4
    Plutonium Lounger
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    Re: Combine Two files? (PPT 2000 SP-3 (9.0...))

    Open background.ppt. If you click once on the slide, do you see selection handles? If so, you have selected the background picture. Copy it to the clipboard.

    Now, open or activate present.ppt. Select View | Master | Slide Master. Paste the picture into the slide master, and with it still selected, click on Draw in the Drawing toolbar, then Order | Send to Back. Then select View | Normal.

    Hope this helps.

  5. #5
    Silver Lounger
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    Re: Combine Two files? (PPT 2000 SP-3 (9.0...))

    Wow! That worked fine. The "Send To Back" step wasn't necessary. In fact, when I did that, it resulted in all that outline garb exposed on top of my slides. So, I undid that step and everything looks great. I apprecaite the precise instructions. It's 3:30am now; think I'll grab a few z's

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>
    - Ricky

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