Results 1 to 5 of 5
  1. #1
    New Lounger
    Join Date
    Apr 2002
    Location
    Birmingham, England
    Posts
    20
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Multi-Colour Revisions (Word 2000 )

    Hi all

    Listen, I *know* there is absolutely no way to do this.
    I'm *utterly* convinced that what I'm being asked for is impossible within the limits of Word's Track Changes functionality.

    But, you know...I thought I'd just check... <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    I can see how the user perceives this as simple:

    Imagine a document with a set of tracked changes within it.
    Two sets actually, by two different people.
    Imagine those changes are marked up, by author, in red and blue respectively.

    Now imagine a world gone mad...

    The first request was to have all of those changes, irrespective of author, to appear as red.
    Easy? Wait.
    The associated request was for the *subsequent* set of amendments to appear in blue (and only blue; different is not good enough).

    <img src=/S/bash.gif border=0 alt=bash width=35 height=39>

    Now I've got the first request sorted.
    Everything is red.
    It involved merging all the changes under the same, new, author (entirely replacing the original authors).
    Don't ask.

    Now they have the document back, my user is making changes as a different author again.
    And, as we would predict, the changes are coming out in a different colour.
    The colour, of course, is puce.

    "Make it blue" they cry.
    "I can't" I reply.
    "But it seems so simple" they cry.
    "But it isn't" I reply.

    So...

    I am right aren't I?
    No way to do this, right?
    Help me retain my sanity? <img src=/S/hairout.gif border=0 alt=hairout width=31 height=23> Someone?

    Cheers

    G

  2. #2
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Multi-Colour Revisions (Word 2000 )

    Welcome to the Lounge. As far as I know, Word has a predefined order of colors & I don't think that can be changed. You might search the Word forum for "Tracked Changes color" (no quotes) & see if that turns up anything.

    If I understand what you have now, it's black text, one set of revisions in red, & they now want new revisions to come out in blue. First, they have to stop typing revisions in puce. Then, put the cursor at the end of the document & keeping track changes on:

    1. type "user" (or anything) - wrong color, just delete it.
    2. Go to Tools/Options/User information & enter User2
    3. at the end of the document, type User2 - wrong color, delete it.
    4. Repeat 2 & 3 until the color comes out blue...eventually, it should.

    In other words, what you're doing is changing the user name until Word decides that it's time to use blue again. But they must remember to reset their username when this is over. Oh yes, if they want their name to show as reviewer, you could use something like Jones2, Jones3, etc. ...or whatever their name is.
    Hope this helps,

  3. #3
    New Lounger
    Join Date
    Apr 2002
    Location
    Birmingham, England
    Posts
    20
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Multi-Colour Revisions (Word 2000 )

    Ah.
    Cunning and simple, I like it.
    Thanks.

    I'll need to check how many revisions they've done so far.
    It might be tricky if there are thousands of them, but here's hoping.

    Cheers

    G

  4. #4
    Star Lounger
    Join Date
    Oct 2003
    Location
    Kent, UK
    Posts
    52
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Multi-Colour Revisions (Word 2000 )

    That all looks like very useful, stuff. I have saved a copy of this post.

    I have a question:
    One of my users is using track changes in two colours. This is fine except that after she's finished working and exits the document, she goes back in and the colours have changed to completely different colours (e.g from red & blue to blue & puce).

    Do you know if there is a reason for this, or if I can stop it happening?

    Thanks,

    Emily

  5. #5
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Multi-Colour Revisions (Word 2000 )

    You would think Word would remember you, but I've seen this happen if another person worked on the document in between. (I haven't noticed it just closing and re-opening the document.)

    It would be worse: I've noticed a number of documents in which the author information was deleted and the changes were marked in an almost unreadably light gray. Must be a privacy feature somewhere... (this is in Word 2002).

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •