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  1. #1
    2 Star Lounger
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    Form Fields (2000/2003)

    Am I correct in assuming that you cannot put form fields in headers/footers? I am trying to use forms to limit user input on medical reports, but almost all of these have patient data in the headers and/or footers, names, dates, etc, information that should be in the form fields. Is there something I am missing or another way to accopmlish this?

    Thanks!

  2. #2
    Plutonium Lounger
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    Re: Form Fields (2000/2003)

    Form fields are meant to be filled in by the user, but the user can't get into header/footer view in a protected document. That's why you can't place a form field there. But you can put a form field in the body of the document, and refer to it in a header or footer. Each form field has an associated bookmark; you can insert a cross reference to the bookmark in the header or footer. The reference will only be updated when you print or print preview the document, unless you run an on exit macro to update all fields.

  3. #3
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    Re: Form Fields (2000/2003)

    Hans

    I thought ticking the Calculate on Exit property for a form field would update all the fields. This would avoid having to run a macro to do the job.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  4. #4
    Plutonium Lounger
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    Re: Form Fields (2000/2003)

    Andrew,

    I thought so too, but in a small test I did, fields in the body of the document were updated automatically, but fields in the header were NOT (Word 2002 SP-2). <img src=/S/sad.gif border=0 alt=sad width=15 height=15>

  5. #5
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    Re: Form Fields (2000/2003)

    Whoops <img src=/S/bagged.gif border=0 alt=bagged width=22 height=22> If that is the case in Word 2002 then I would expect it in the other versions as well.

    I don't normally see that as I always work in Normal view. Whenever Word moves from Normal view to Page Layout View the fields in the headers and footers get updated automatically.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  6. #6
    Uranium Lounger
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    Re: Form Fields (2000/2003)

    Same result in Word 2000. However, you can use Paste Special/Paste Liink with the a switch in the Header/Footer & that will update automatically, & isn't dependant upon Calculate on Exit. (at least it worked with the formatted text option)

  7. #7
    Plutonium Lounger
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    Re: Form Fields (2000/2003)

    <img src=/S/yep.gif border=0 alt=yep width=15 height=15> Yes, that works in Word 2002 too. Good find! <img src=/S/thumbup.gif border=0 alt=thumbup width=15 height=15>

  8. #8
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    Re: Form Fields (2000/2003)

    Hi Phil

    I am interested in trying this in Word 97. Can you elaborate more on what you mean by the a switch please?

    Kerry

  9. #9
    Plutonium Lounger
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    Re: Form Fields (2000/2003)

    The a switch specifies that the field should be updated automatically when the source changes. Here is how to create a link that updates automatically. If you already pasted as a link, you can omit the first steps.

    - Select the text you want to link to.
    - Copy to the clipboard.
    - Click where you want to display it.
    - Select Edit | Paste Special...
    - Click Paste Link, then OK.

    - Click inside the pasted text.
    - Press Shift+F9 to display the field code { LINK ... }
    - Insert a before the closing bracket to make the field code look like { LINK ... a }
    - Press Shift+F9 to hide the field code.

  10. #10
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    Re: Form Fields (2000/2003)

    Excellent. Thanks Hans.

  11. #11
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    Re: Form Fields (2000/2003)

    Hi Kerry

    Just FYI (if you didn't know already):
    Since you're interested in field options, if you use the Insert -> Field menu in Word, you can find a list and description of all optional switches for a field by clicking the Options... button on the dialog.

    Alan

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