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    Inserting a signature (Outlook 2003)

    I use Word as my Outlook editor. In Outlook 2000 and XP you could insert a signature by going to Insert-Auto text. Not so in Outlook 2003. I have set up several signatures in Outlook 2003 and can change these by just right clicking on the signature and selecting any I want for that particular message. However, at times I receive a plain text message that I need to reply to. I change the message format to HTML, but when I click on Insert - Auto Text the signature is just my name and not the ones I created in Outlook.

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    Re: Inserting a signature (Outlook 2003)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> Jim

    This is from Outlook 2003's Online Help files:

    Insert a signature in a message
    Do one of the following:

    <font color=blue>Automatically insert a signature in all new messages or in all messages that you reply to or forward</font color=blue>
    From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
    In the Compose in this message format list, click the message format that you want to use the signature with.
    Under Signatures, select an e-mail account, and then choose the signatures that you want to use for new messages and for replies and forwards. You can use a different signature for each.

    <font color=blue>Manually insert a signature in an individual message</font color=blue>
    Using Microsoft Word as your e-mail editor

    In the open message, click where you want to insert the signature in the message body.
    On the Insert menu, point to AutoText, point to Signature, and then click the signature that you want to use.
    Notes

    When you use Word as your e-mail editor, the signature that you can manually insert is AutoText that comes from the name and information that you typed when you installed Microsoft Office. To view the information in Word, on the Tools menu, click Options, and then click User Information.
    When you use Word as your e-mail editor and you have Outlook automatically apply your signature to messages that you send, forward, or reply to, the signature comes from the e-mail signature that you created in one of the following places:
    In Word, on the Tools menu, click Options, click General, and then click E-mail Options.
    In Outlook, on the Tools menu, click Options, click Mail Format, and then click Signatures.
    Using Microsoft Outlook as your e-mail editor

    In the open message, click where you want to insert the signature in the message body.
    On the Insert menu, point to Signature, and then click the signature that you want.
    If the signature that you want is not listed, click More, and in the Signature box, select the signature that you want to use.

    Hope this helps.

    Wassim
    <img src=/S/compute.gif border=0 alt=compute width=40 height=20> in the <img src=/S/bagged.gif border=0 alt=bagged width=22 height=22>

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    Re: Inserting a signature (Outlook 2003)

    Yes, I understand all this, but there is no Signature on the Insert menu. Keep in mind I am using Word as my email editor and my problem is in replying to a plain text message and I change the message format to HTML in the drop down window on the top tool bar - next to the Options button.

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    Re: Inserting a signature (Outlook 2003)

    Usually I have had more success in creating my EMail signatires in Word and then using them in Outlook - rather than creating them in Outlook. HTH
    Gre

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    Re: Inserting a signature (Outlook 2003)

    I am not sure what you mean by creating email signatures in Word vs Outlook. How do I create an email signature in Word? Word 2003 Help refers to signatures in Outlook.

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    Re: Inserting a signature (Outlook 2003)

    In Word 2003, the setting is at Tools|Options|General|E-mail Options. HTH
    Gre

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    Re: Inserting a signature (Outlook 2003)

    That's just how I created my signature but in a new mail message window in Outlook. If you can tell me how to insert one of these signatures into a new document created by Word 2003 (not an email message), I think that will answer my original question.

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    Re: Inserting a signature (Outlook 2003)

    I had understood you to be looking for an automatic signature when you replied. Does not the attached setting achieve this?
    Gre

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    Re: Inserting a signature (Outlook 2003)

    Yes, that is how I generated the signatures, but how do I insert them into a Word document NOT in to an email message. That works fine.

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    Re: Inserting a signature (Outlook 2003)

    The long way of doing this is Insert|File - followed by navigating to the Signatures folder and importing the file. The Signatures folder is - in Win2K and WinXP - found at Cocuments and Settings[username]Application DataSignatures. You will need to have "Show hidden files and folders" checked under Start|Settings|Control Panel|Folder Options|View in order to access the file.

    You should be able to automate this using VBA - and then link the code to a Custom Toolbar. Post back if you need more assistance on this.

    HTH
    Gre

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    Re: Inserting a signature (Outlook 2003)

    Boy, is that awkward. Let's go back to the beginning. Try this. Take any email that you receive in Plain Text format. Click on reply and change the format to HTML. Now try to insert an email signature that you created in Outlook 2003 or Word (it's the same if you are using Word as your email editor, which I am). In Outlook XP and 2000 you could just Insert-Auto Text and pick the signature you want to insert. Not so in Outlook 2003 and Word 2003.

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    Re: Inserting a signature (Outlook 2003)

    >Boy, is that awkward.
    I can't argue with you! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    I think it boils down to the fact that "what you gain on the swings, you lose on the roundabouts". The relationship between Outlook and Word has been difficult in previous versions and 2003 is the first time where folks (even Woody) have been saying that it's stable. It appears that one of the prices for that stability has been the signature swap. At least that's the way that it's appearing to me.

    HTH
    Gre

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    Re: Inserting a signature (Outlook 2003)

    OK, now that I have the "Reply trick", I have discovered that if I use Word's (2003) Mail Merge to create an email I can not insert the email signature I created in Outlook 2003 using Word as my email editor. Any thoughts?

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    Re: Inserting a signature (Outlook 2003)

    Unfortunately when using the Mail Merge feature in Word 2003 you never get a New Message window as you do in Outlook, just a Word document window. I have never been able to figure out how to insert the email signature I created in Outlook (using Word as my editor) into a Word document. (My email signature includes a logo with my name and the name of my company.)

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