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  1. #1
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    Table of Contents (2000)

    Desperate! I have a 55 page document with topic headers and subheaders. I have to make a table of contents. I have tried following the Office Assistant's instructions in getting WORD to create it for me, without luck. I went to Insert>Index & Tables>Table of Contents. I got this message: "Error! No table of contents entries found."

    Can someone tell me step-by-step how to do it? Do I create the entire table of contents first? Does WORD take the headers and subheaders and link it all together automatically? I'm not a technical person at all and need all the help I can get. Thank you!

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    Re: Table of Contents (2000)

    Are you using built-in heading styles (Heading 1 to Heading 9)? If not, Word's automated TOC won't work in the way you're wanting it to. For custom styles you need to specify them and how Word is to use them. I suggest you look up the keyword "TOC" (without quote marks) then the topic "Create a Table of Contents", in the help file and all will be revealed.

    Alan

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    Re: Table of Contents (2000)

    Alan, thank you for your post. No, I'm not using the headings as I can't get that to work either. I just keep getting the same message: "Error. No table of contents entries found." I followed the Office Helper's directions (at least I thought I did) but it simply won't work for me. Any suggestions from anyone? When I said I wasn't technical, I wasn't kidding. Thanks!

  4. #4
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    Re: Table of Contents (2000)

    If you want to create a Table of Contents, there are several elements you can use:
    <UL><LI>Heading styles such as Heading 1 etc.
    <LI>Outline levels.
    <LI>Table entry fields (TC fields)[/list]See the screenshot below (for Word 2002) You must tick the check boxes for the elements you want to use, and your document must contain at least one of the selected elements. For example, in the screenshot, Heading styles and Outline levels are ticked. If there is no text formatted with a Heading style or with an outline level in my document, creating a Table of Contents will fail.
    Attached Images Attached Images
    • File Type: png x.png (7.2 KB, 0 views)

  5. #5
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    Re: Table of Contents (2000)

    It would have been easier to have used heading styles originally for your topics. Here's what you have to do at this point.
    1. Place the cursor in a top level paragraph.
    2. Click in the style box on the formatting toolbar (the one that probably says normal).
    3. Type "Heading 1" (no quotes).
    4. Press <enter>. A dialog box pops up.
    5. Answer yes to the question.
    6. Place your cursor in the next TOP level heading.
    7. Press Alt+Shift+left arrow.
    8. Repeat steps 6 & 7 for all top level headings.

    Now go through the 8 steps for the next heading level, but this time type "Heading 2" in Step 3. Then repeat the 8 steps for the third level, but use "Heading 3" in Step 3.

    When you're done, you'll be able to create a table of contents for the first 3 heading levels. If you need more, please post back. Next time, if you create your headings by using the Heading styles to begin with, it will be much easier.
    Cheers,

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    Re: Table of Contents (2000)

    I may be off base here, but I'm under the understanding that a TOC cannot be generated from headers - is this correct? While I have tried it with created styles, built-in styles, etc., I have never gotten it to work. A work-around I have used is to use hidden text within the document set to a style and the TOC generated from that particular style, unhidden first though or you will get an error.

  7. #7
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    Re: Table of Contents (2000)

    Hi Leanne:
    A TOC can be generated by:
    1. Built-in heading styles
    2. Any other style in the document (by choosing it in the Insert/Index & Tables/Table of Contents tab).
    3. TC fields

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    Re: Table of Contents (2000)

    Thanks to everyone! I actually think I can do it now. I created a dummy file (didn't want to take a chance on ruining the real one) and it worked. Thank you, thank you, thank you! You saved my sanity.

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    Re: Table of Contents (2000)

    Hi Phil,

    At first I thought I was having a blonde moment so I had to try it again. When I try to generate a TOC from headers, I get the error "Error! No table of contents entries found". I copied my TOC info from a different document, changing which style I wanted it to look at and when that didn't work, I used your #2 suggestion and that didn't work either.

  10. #10
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    Re: Table of Contents (2000)

    Hi Leanne:
    If there are no heading styles, no TC entries (& that option is checked), & no styles in the document that the TOC looks for, you will get that error message. See the picture from Hans' <post#=344585>post 344585</post#> above. He's got styles checked & will get a TOC provided those styles exist in the document. If you're not getting this, why don't you post a portion of your document (including the field with the error message) & we can look at it. Make sure there is no sensitive information in it.

  11. #11
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    Re: Table of Contents (2000)

    Phil,

    There are styles in the document that the TOC is looking for but my question was/is: Can the TOC be generated from a Header (as in header/footer) - not an actual heading style?
    Attached Files Attached Files

  12. #12
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    Re: Table of Contents (2000)

    Leanne

    I would have thought that you cant include the Header items in a TOC - it wouldn't make sense - however you can get what you require in another way.

    Attached is a reworking of your file. I have put the text at the start of each section and used a StyleRef on the subsequent pages header to display the text on all the rest of the pages in that section. The TOC will now build happily.
    Attached Files Attached Files
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  13. #13
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    Re: Table of Contents (2000)

    Hi Leanne:
    Sorry, I totally misunderstood what you were saying, <img src=/S/blush.gif border=0 alt=blush width=15 height=15> but fortunately Andrew understood.

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    Re: Table of Contents (2000)

    Thanks Andrew and Phil,

    Hopefully now I can apply this info to the actual template and make everyone's day much happier!

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