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  1. #1
    Star Lounger
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    Word templates and xml data (Word 2003)

    Not sure if this is possible. I'm currently working on a team that is documenting a customers applications. We're working on a so called template (it'd be so much easier if our word "expert" had created a proper template...), but the template isn't stable as the customer keeps changing his requirements. All of the documents use identical Introductions, final sections, etc.

    Now, most of us are using Office 2003 so I was thinking that it should be possible to create a template that contained the standard bits, Introduction, table of contents etc.
    Then save the parts that are unique to a document, i.e. not the introduction, in xml format.
    I was then hoping that it might be possible that if the template was to change again, open the xml data in the new template, save as a word document and everyone be happy...
    Of course this would all have to be seemless to the users (we've had enough with the templates as they are!!)
    Does this sound remotely possible or is it a very tall order?

  2. #2
    Uranium Lounger
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    Re: Word templates and xml data (Word 2003)

    What about just saving all the text & graphics that don't change as Autotext. You could keep it in a global template &/or copy it to your revised template whenever the latter changes.

  3. #3
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    Re: Word templates and xml data (Word 2003)

    Following along the lines of Phil's excellent suggestion - You should save the common content in the template and add the specialised parts as Autotext entries in the template. This may be sufficient for you but with some work you can extent the functionality to make it easier for the regular users to get at the content.

    It is reasonably easy to create a macro and user form which presents the user with a list of the possible specialised parts when they create a new file and allow them to select one for insertion into the correct location. I have done this with several templates now and it works very well with only one template to maintain. It is also easy for the users to edit/add new content without having to play in the VBA code.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  4. #4
    Star Lounger
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    Re: Word templates and xml data (Word 2003)

    Thanks for the pointer, I'll look into it.
    XML would have been nice as it would tie in with the next part of the project, but in the worst of traditions that's for another team and aint my problem ;-)

    Alan

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